REPORT TO THE CITY COUNCIL
FROM: SCOTT L. MOZIER, PE, Director
Public Works Department
BY: WILLIAM C. HERR, Assistant Director
Public Works Department, Facilities and Construction Management Divisions
ROBIN O’MALLEY, Facilities Manager
Public Works Department, Facilities Management Division
SUBJECT
Title
Actions pertaining to amending Job Order Contracting Agreements:
1. Adopt findings of Categorical Exemption pursuant to Section 15301 (d) of the California Environmental Quality Act (CEQA) Guidelines
2. Approve amendment to Job Order Contracting (JOC) agreements between City of Fresno and Durham Construction Co., Inc., Puma Construction Co., Inc., and Strategic Mechanical, Inc., adding $700,000 for the current year to the 3 year agreement with each for a maximum contract value of $4,400,000, for both Dunham Construction Inc., and Puma Construction and a maximum contract value of $3,700.00 for Strategic Mechanical, Inc., to complete such projects as the Water Tower Painting and Fencing, DPU Admin Building (Old Fresno Bee) HVAC repairs, California/Tupman Park Playground Installation and Granny’s Park Security Lighting
Body
RECOMMENDATION
Staff recommends that Council authorize the Director of Public Works to execute amendments to add $700,000 for the current year to the Job Order Contracting (JOC) agreements with Durham Construction Co., Inc. and Puma Construction Co., Inc., and Strategic Mechanical, Inc., to complete such projects as the Water Tower Painting and Fencing, DPU Admin Building (Old Fresno Bee) HVAC repairs, California/Tupman Park Playground Installation and Granny’s Park Security Lighting.
EXECUTIVE SUMMARY
The Public Works Department, Facilities Management Division has been using the JOC program, as offered by The Gordian Group, successfully since 2009. The JOC Program enables the Facilities Management Division to provide improved responsiveness on building maintenance and construction projects at competitive “local market” pricing. The JOC Program administers competitively bid fixed-unit pricing for construction tasks from local contractors, which can be quickly accessed by Public Works, Facilities Management to perform needed building repairs, maintenance, alterations, installations and other construction services, with $1,000,000 per year previously authorized by the Council. The contract amendments will provide an increase of $700,000 each in the current year for Durham Construction Co., Inc., and Puma Construction Co., Inc., and Strategic Mechanical, Inc., totaling an additional $2,100,000 of contracting authority for the three JOC contractors combined, to complete such projects as the Water Tower Painting and Fencing, DPU Admin Building (Old Fresno Bee) HVAC repairs, California/Tupman Park Playground Installation and Granny’s Park Security Lighting.
BACKGROUND
On September 24, 2020, Council awarded contracts with multiple JOC contractors, including Durham Construction Co., Inc., Puma Construction Co., Inc. and Strategic Mechanical, Inc., with a maximum amount of $1,000,000 per contractor per year. On June 24, 2021, Council approved an adding an additional $700,000 for the year to the agreements with Puma Construction, Inc. and Durham Construction, Inc., for a total of $1,700,000 each for the year ending September 23, 2021. The Facilities Management Division works diligently each year to complete budgeted building maintenance and renovation projects, as well as be responsive to the various approved unbudgeted facility service requests received from City Departments throughout the year. The JOC program allows Facilities Management to provide quality work, competitive costs and improved responsiveness in completing building maintenance and renovation.
Since the contracts were awarded September 24, 2020, there has been an unanticipated need for these types of projects utilizing the JOC contractors. These projects have included the installation of extractors at Fire Stations, the rehabilitation of the soccer fields at JSK Park and the demolition of walls at the DPU Admin Building. We anticipate the costs of the multiple projects moving forward will bring Durham Construction Co, Inc., Puma Construction Co. Inc., and Strategic Mechanical, Inc. close to the $1,000,000 cap for each. We are in need of finishing the Charter Official Fence, the First Responders Memorial and the Bulldog & 6th Community Center, which were all carried over from last year. We also need to complete the Water Tower Painting and Fencing, HVAC repairs at the DPU Admin Building and Granny’s Park Security Lighting, all of which are ideal for utilizing the JOC program.
ENVIRONMENTAL FINDINGS
Staff has determined that a Categorical Exemption is appropriate, based on Class 1 Section 15301 (d) of the CEQA Guidelines, which exempts restoration or rehabilitation of deteriorated or damaged structures, facilities or mechanical equipment to meet current standards of public health and safety. Furthermore, staff has determined that none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this project. Staff recommends that the Council, based upon its own independent judgement, adopt a finding of Categorical Exemption per Staff determination, pursuant to Section 15301(d), Class 1 of the CEQA Guidelines for work intended under the JOC program. No new facilities will be built under this program; only facility rehabilitation projects will be using the JOC program.
LOCAL PREFERENCE
Local preference was not implemented because these items are amendments to existing agreements.
FISCAL IMPACT
The projects will be funded through appropriations included in the adopted FY2022 and FY2023 budgets.
Attachments:
Amendment No. 2 - Durham Construction Company, Inc.
Amendment No. 2 - Puma Construction Company, Inc.
Amendment No. 1 - Strategic Mechanical, Inc.