REPORT TO THE CITY COUNCIL
FROM: Randall W. Morrison, PE, Director
Capital Projects Department
BY: JOSHUA S. RHODES, PE, Assistant Director
Capital Projects Department, Construction Management Division
JORDAN CONARD, MBA, Senior Management Analyst
Capital Projects Department, Transportation Project Management Division
SUBJECT
Title
Actions pertaining to professional On-Call Construction Management Services for the Capital Projects Department on City of Fresno capital improvement projects: (Bid File 12402167) (Citywide);
1. Approve an On-Call Consultant Services Agreement with NV5, Incorporated of Fresno, California in the amount of $5,000,000;
2. Approve an On-Call Consultant Services Agreement with Anser Advisory of Bakersfield, California in the amount of $5,000,000;
3. Approve an On-Call Consultant Services Agreement with CCME, Incorporated of Fresno, California in the amount of $5,000,000.
Body
RECOMMENDATION
Staff recommends the City Council approve three (3) On-Call Construction Management Service Agreements (Agreements) between the City of Fresno (City) and 1) NV5 Inc., 2) Anser Advisory, and 3) CCME, Inc., collectively (Consultants), to provide professional Construction Management Services for Citywide capital improvement projects, for an initial three-year term, with two optional one-year extensions, to be reimbursed for hours worked at the hourly rates specified in the Schedule of Fees included in the Consultant’s respective agreement, not to exceed $5,000,000 over the entire term of the contract for each Consultant, with no guarantee expressed or implied that the $5,000,000 will be authorized under any of the three respective agreements, and authorize the Capital Projects Director or designee to execute all three agreements on behalf of the City.
EXECUTIVE SUMMARY
The Capital Projects Department (CPD) actively manages hundreds of the City’s capital improvement projects to deliver critical infrastructure improvements for other City departments such as Public Works, Public Utilities, Police, Fire, and PARCS. Due to the increase in project workload and the commonality of the improvements included in these projects, staff is recommending the proposed On-Call agreements as a solution to efficiently deliver these projects.
The Capital Projects Department staff have performed a qualification-based hiring process and have selected three firms to perform these necessary services on an On-Call basis. Staff recommends Council approve the three agreements, each with three-year terms, with two optional one-year extensions, and a total compensation not to exceed $5,000,000 individually to NV5, Inc., Anser Advisory, and CCME, Inc., for Professional Construction Management Services for the Capital Projects Department. Upon approval and execution of the Agreements, projects will be identified, a Request for Proposal (mini-RFP) will be issued to all three Consultants, and project by project Task Orders will be issued based on the most qualified consultant for each project. The funding for these services will come from different local, state, and federal funding sources for each individual task order.
BACKGROUND
Due to the availability of various grants for capital improvement project funding, the complexity of each application, and the growing demand for construction services in parks, public safety facilities, street infrastructure, active transportation, wastewater, and water systems, there is a need for On-Call consultants to efficiently develop construction engineering and management services. Hiring consultants to provide these services on a project-by-project basis is time consuming and creates project initiation delays.
The agreements for On-Call Construction Management Services will allow staff to deliver projects promptly and more efficiently. Each consultant’s proposed scope of services will vary on a project-by-project basis, varying from full contract management to individual services that will augment City staff with construction engineering and Construction Management Services necessary to ensure quality construction of City capital projects and project closeout. Individual projects will be identified, an initial scope of work developed, and issued to the selected On-Call consultants in the form of a mini-RFP. A task order will be issued to the most qualified consultant for a given project.
Staff recommends approval of the proposed agreements to improve efficiencies and project timelines to perform the professional Construction Management Services for the City’s capital projects. All funding necessary for the services of the proposed agreements will be appropriated under the individual capital projects for each individual task order.
In accordance with Administrative Order (A.O.) 6-19, staff sent out Request for Qualifications (RFQ) for professional Construction Management Services on March 15, 2024, via Planet Bids, email, and published in the Business Journal. At the closing of the advertisement period on May 3, 2024, the RFQ received six responses. City staff evaluated each Statement of Qualifications (SOQ) and determined one submittal was not qualified to move into the interview process. The remaining five SOQ’s were evaluated and ranked and each consultant team was interviewed. At the conclusion of the evaluation period, NV5, Inc., Anser Advisory, and CCME, Inc. were selected as the most qualified consultants for these services.
Staff is recommending the City Council Approve three agreements with 1) NV5, Inc., 2) Anser Advisory, and 3) CCME, Inc., for Professional Construction Management Services, each with three-year terms, with two optional one-year extensions, and a total compensation not to exceed $5,000,000 individually, with no guarantee expressed or implied that $5,000,000 will be authorized under any respective agreement, to provide various Professional Construction Management Services for the Capital Projects Department on City capital projects, and authorize the Capital Projects Director or designee to execute the agreement.
The City Attorney’s Office has reviewed and approved these agreements as to form.
ENVIRONMENTAL FINDINGS
By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of these contracts does not qualify as a “project.”
LOCAL PREFERENCE
Local preference was not implemented for this consultant selection process due to federal funding sources that will be attributed to projects under the agreements.
FISCAL IMPACT
These agreements have no immediate impact to the General Fund and the agreements will service projects Citywide. All funding necessary for the services of the proposed agreements will be appropriated under the individual capital projects for each individual task order.
Attachments:
Consulting Services Agreement - NV5, Inc.
Consulting Services Agreement - Anser Advisory
Consulting Services Agreement - CCME, Inc.