REPORT TO THE CITY COUNCIL
FROM: BROCK D. BUCHE, PE, PLS, Director
Department of Public Utilities
BY: RICK STAGGS, Assistant Director
Department of Public Utilities - Wastewater Management Division
JOSEPH DE GEORGE, MS, MBA, Project Manager
Department of Public Utilities - Wastewater Management Division
SUBJECT
Title
Approve consultant services agreement with Electrical Power Systems, Inc., for an amount not to exceed $87,362, to provide a required Arc Flash Review and Update Study at the Fresno-Clovis Regional Wastewater Reclamation Facility. (Council District 3)
Body
RECOMMENDATION
Staff recommends that City Council approve a consultant services agreement with Electrical Power Systems, Inc. (Consultant), for an amount not to exceed $87,362, to provide Engineering Services for Arc Flash Review and Update Study (Project) at the Fresno-Clovis Regional Wastewater Reclamation Facility (RWRF); and authorize the Director of Public Utilities, or designee, to sign the agreement on behalf of the City of Fresno (City).
EXECUTIVE SUMMARY
Electrical systems pose inherent risks of electrical shock and arc flash anytime an employee interacts with energized equipment. The 5-year review study is necessary to stay in compliance with both Occupational Safety and Health Administration (OSHA) and National Fire Protection Association (NFPA) requirements. The study will identify and implement proper equipment labeling, updated electrical drawings and power plans, the arc flash boundary, and the required Personal Protective Equipment (PPE) for the task. These updates will effectively aid staff in future component and system design troubleshooting problems and responding to emergencies.
BACKGROUND
The RWRF’s initial arc flash hazard analysis study was performed in 2015. Article 130.5 of the NFPA 70E Standard for Electrical Safety in the Workplace, requires that an arc flash study must be evaluated every five years or anytime there is a substantial change in the electrical system. NFPA 70E requirements for safe work practices were created to protect personnel by reducing exposure to major electrical hazards. NFPA 70E helps companies and employees avoid workplace injuries and fatalities due to shock, electrocution, arc flash, and arc blast, and assists in complying with OSHA 1910 Subpart S and OSHA 1926 Subpart K.
The Wastewater Management Division (WMD) conducted a competitive process for selecting a consultant to provide the requested professional services for this Project. On May 10, 2022, a Request for Qualifications was published on the City’s Planet Bids website. On May 31, 2022, five sealed proposals were received from Agilitech, Electrical Power Systems Inc., Gannett Fleming, Power-Tech Engineering Inc., and PS2 Engineering. A selection committee, consisting of representatives from the WMD, evaluated the proposals. Upon review of the qualifications for meeting the various criteria and analysis of the proposed fee, Electrical Power Systems Inc., was ultimately selected based on having met the criteria of the evaluation. Staff recommends the award of a consultant services agreement to Electrical Power Systems Inc., for these services for a total amount not to exceed $87,362.
A standardized consultant service agreement has been used. Upon approval by the City Council, the consultant service agreement will be executed by the Director of Public Utilities or designee.
ENVIRONMENTAL FINDINGS
By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this Consultant Services Agreement for the design services does not qualify as a “project” for the purposes of CEQA.
LOCAL PREFERENCE
Local Preference was not implemented because the Consultant is a local business pursuant to the Fresno Municipal Code Section 4-109(b).
FISCAL IMPACT
There is no impact on the General Fund. This Project is located within Council District 3. Funding for this Project is included in the Fiscal Year 2023 Sewer System Enterprise Fund (40501).
Attachments:
Attachment 1 - Consultant Services Agreement
Attachment 2 - Vicinity Map