REPORT TO THE CITY COUNCIL
FROM: BRIAN BARR, Assistant Director
Department of Transportation
BY: CLIFF TRAUGH, Business Manager
Department of Transportation, Municipal Fleet Division
SUBJECT
Title
Approve the award of a purchase contract to Stommel Inc., dba Lehr Automotive, a Sacramento California-based company, for the purchase of 91 sets of patrol vehicle hardware and safety equipment in the amount of $2,153,261 for the Police Department
Body
RECOMMENDATION
Staff recommends Council approve the award of a purchase contract to Stommel Inc., dba Lehr Automotive, a Sacramento California-based company, for the purchase of 91 sets of patrol vehicle hardware in the amount of $2,153,261.
EXECUTIVE SUMMARY
Council awarded a purchase contract for 91 marked patrol Dodge pursuit vehicles on December 2, 2021. To complete the buildout of these vehicles, the Public Safety Fleet Division seeks to piggyback a cooperative agreement awarded by the County of Placer, to Stommel Inc., dba Lehr Automotive for the associated patrol vehicle hardware and safety equipment required to build the vehicle into a fully functioning patrol unit for the Police Department. The hardware includes radios, mobile computers for report writing, prisoner partition, window barriers, emergency lighting, and other equipment necessary to carry out daily law enforcement duties.
BACKGROUND
With an emphasis on community partnerships, the Police Department is responsible for daily policing operations within the city of Fresno. The overall goal of the Police Department is to maintain the highest level of service while keeping our community safe. To accomplish this goal, PD officers utilize 397 active marked units to conduct daily patrols, respond to emergency calls, and proactively engage in community outreach.
The police patrol vehicles are often referred to as the front-line police officer’s workstation. These vehicles are filled with specialized equipment consisting of the following components: radios, mobile computers for report writing, prisoner partitions, window barriers, emergency lighting, and other equipment necessary to carry out daily law enforcement duties. Radio equipment will be purchased separately through a Requirements Contract awarded by Council in 2019, with Vincent Communications, Inc. located in the city of Fresno. The radio equipment purchase is valued at $350,000 and will be provided to Lehr Automotive for installation consistent with prior patrol vehicle buildouts.
The 91 sets of hardware will be used to complete the buildout of the Dodge Durango Pursuit patrol vehicles approved by Council on December 2, 2021. The Public Safety Fleet Division is seeking to piggyback a cooperative purchase agreement from the County of Placer for emergency response vehicle supplies, equipment, and installation services. The County of Placer contract is effective from October 1, 2021, to September 30, 2022. The Purchasing Division has approved the cooperative purchase and recommends Council approval.
City Attorney Office has reviewed and approved to form.
ENVIRONMENTAL FINDINGS
By the definition provided in the California Environmental Quality Act Guidelines Section 15378, the award of this contract does not qualify as a “project.”
LOCAL PREFERENCE
Local preference is not applicable. The City is not issuing a request for quote for this cooperative purchase agreement.
FISCAL IMPACT
General Funds will be used to lease purchase 33 upfit packages valued at $780,853. Funding to cover the first lease payment on these vehicles has been included in the FY2022 adopted budget under the operations of the Police Department. An additional 58 upfit packages will be purchased as a cash acquisition in the amount of $1,372,408 utilizing American Rescue Plan Act (ARPA) funds appropriated in the 30th Amendment to the Annual Appropriation Resolution No. 2021-1020 on December 9, 2021.
Attachments:
Supplier Contract
Bid File