REPORT TO THE CITY COUNCIL
FROM: PAUL AMICO, PE, Director
Department of Public Utilities
BY: JAMES C. VERROS, Assistant Director
Department of Public Utilities - Solid Waste Management Division
DARY BOUALAMSY, Business Manager
Department of Public Utilities - Solid Waste Management Division
SUBJECT
Title
Approve the award of a Cooperative Purchase Agreement to Toter, LLC., through April 4, 2029, for the purchase of refuse, recycling, and organics containers in an amount not to exceed $1,200,000 per year plus annual CPI increases (Bid File #12700201)
Body
RECOMMENDATION
Staff recommends that City Council approve the award of a Cooperative Purchase Agreement to Toter, LLC., through April 4, 2029, for the purchase of refuse, recycling, and organics containers in an amount not to exceed $1,200,000 per year plus annual CPI increases.
EXECUTIVE SUMMARY
The Department of Public Utilities (DPU), Solid Waste Management Division (SWMD) recommends establishing a Cooperative Purchase Agreement (CPA) with Toter, LLC., for the purchase of refuse, recycling and organics containers, to maintain an adequate inventory and continuity of service. The cooperative agreement streamlines the purchasing process, allowing SWMD to obtain containers efficiently and was determined to be the most cost-effective solution.
The Cooperative Purchase Agreement will be authorized through a competitively solicited cooperative procurement process administered by Sourcewell (a State of Minnesota local government agency). Toter, LLC. was awarded a contract via Sourcewell RFP# 120324, which went into effect on April 2, 2025. The recommendation is to award a Cooperative Purchase Agreement to Toter, LLC., through April 4, 2029, for the purchase of refuse, recycling, and organics containers in an amount not to exceed $1,200,000 per year plus annual CPI increases. The Sourcewell cooperative contract expires April 4, 2029 and the City will either have to approve the next cooperative agreement or procure our own contract at that time.
BACKGROUND
The City of Fresno requires residential containers for all City residents to use for their disposal/removal of refuse, organics, and recyclables. The residential customers have three 96-gallon containers as a basic level of service. A residential customer will have one container for refuse (gray), one for organics (green), and one for recyclables (blue).
On average, SWMD purchases a combined total of approximately 14,000 containers annually. Based on current growth trends, and the high number of damaged, stolen, and unrepairable containers, container inventory levels thresholds that have been established to prevent delays in service requests.
Utilizing a cooperative agreement was determined to be the most cost-effective and overall best value for obtaining refuse, organics, and recycling containers.
The Purchasing Division has approved the Cooperative Purchase Agreement and recommends Council approval to award a Cooperative Purchase Agreement to Toter, LLC., through April 4, 2029, for the purchase of refuse, recycling, and organics containers in an amount not to exceed $1,200,000 per year plus annual CPI increases (Bid File #12700201)
ENVIRONMENTAL FINDINGS
By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the extension of this contract does not qualify as a "project" as defined by CEQA.
LOCAL PREFERENCE
Local preference is not applicable as this is a piggyback of the Sourcewell government contract.
FISCAL IMPACT
No general funds will be used to purchase these items. Funding is available in the approved Fiscal Year 2027 Solid Waste Enterprise Fund (4100-4101) budget.
Attachments
Toter, LLC. Cooperative Purchase Agreement
Proof of Publication
Proposal Opening Record
Proposal Evaluation
Comment & Review
Board Resolutions