REPORT TO THE CITY COUNCIL
November 3, 2016
FROM: JERRY DYER, Chief of Police
Police Department
BY: DON GROSS, Captain
Communications / Data Analysis Bureau
SUBJECT
Title
***RESOLUTION - 26th amendment to the Annual Appropriation Resolution (AAR) No. 2016-118 appropriating $305,000 of Citywide Police Facility Impact fees for the Fresno Police Department Communications Center remodel project (Requires 5 affirmative votes)
Body
RECOMMENDATION
It is recommended that City Council approve a resolution authorizing the 26th Amendment to the Annual Appropriation Resolution No. 2016-118 appropriating $305,000 of Citywide Police Facility Impact fees for the new Fresno Police Department Communications Center (COMCEN) remodel project.
EXECUTIVE SUMMARY
On November 19, 2015, California Office of Emergency Services (CalOES) approved the Fresno Police Department’s 9-1-1 Upgrade Plan. Under the State’s approval, approximately $1,948,100 was made available to upgrade computer equipment and work stations in our Communications Center. The funding will allow our agency to upgrade our current equipment to better serve our community as well as expand our capacity from 30 to 34 COMCEN positions.
The Department has need of $105,000 to pay for furniture and contract construction costs that will be later reimbursed by state funding as well as $200,000 for facilities management and building improvement expenses that are not reimbursable under the state funding.
BACKGROUND
Every seven years CalOES makes funding available from state telephone surcharges for 9-1-1 services. On November 19, 2015, CalOES approved the Fresno Police Department’s 9-1-1 Upgrade Plan that was submitted to the State of California. Under this plan approximately $1.95 million was approved to upgrade computer equipment and work stations in our COMCEN. The funding would allow our agency to expand our current positions from 30 to 34 and upgrade dispatch and complaint taker consoles to better serve our first responders and the community.
The plan submitted by the Fresno Police Department to CalOES requested, $1,948,100.93 in allowable expenses for reimbursement to upgrade our 9-1-1 equipment and add complaint taker workstations to our COMCEN. Although the State recommended we have 43 complaint taker positions based on the number of calls coming into our 9-1-1 center, we are only able to add four additional positions in the space in our COMCEN at Police Headquarters due to lack of physical space.
In January 2016, with the assistance of City Construction Management, the Police Department contracted with an electrical engineer to review the new equipment and workstation specifications and determine the power needs of COMCEN for the remodel.
To make progress sufficient for CalOES, three project phases were identified that would move the remodel forward. An overview of the phases includes upgrading the Corporation Yard to move Radio Dispatchers there during the remodel. This leaves the Complaint Takers in the COMCEN area during construction as a way to minimize expenditures and expedite completion of this project.
ENVIRONMENTAL FINDINGS
The purchase of law enforcement equipment is not a “project” pursuant to CEQA Guidelines Section 15378.
LOCAL PREFERENCE
Local preference was not considered since this item does not include a direct bid or award of a construction or service contract.
FISCAL IMPACT
The $305,000 for this project will be paid by the UGM Police Facility Fees and have no impact on the general fund. The remainder of the project will be direct billed to the state.
Attachment:
Resolution