REPORT TO THE CITY COUNCIL
June 9, 2016
FROM: SCOTT L. MOZIER, PE, Director
Public Works Department
THROUGH: ROBERT N. ANDERSEN, PE, Assistant Director
Public Works Department, Capital Management Division
RANDY BELL, PE, Capital Projects Manager
Public Works Department, Capital Management Division
BY: MICHAEL W. HOLLY, PE, Professional Engineer
Public Works Department, Capital Management Division
SUBJECT
Title
Actions pertaining to the Friant Road overlay from Nees Avenue to Fresno Street - Bid File No. 3438 (Council Districts 2 and 6)
1. Adopt a finding of Categorical Exemption per staff determination, pursuant to Section 15301(c) Class 1 of the CEQA guidelines for the Friant Road overlay from Nees Avenue to Fresno Street
2. Award a construction contract in the amount of $558,032 to Cal Valley Construction of Fresno, California for the Friant Road overlay from Nees Avenue to Fresno Street
Body
RECOMMENDATION
Staff recommends that the City Council adopt a finding of Categorical Exemption pursuant to Section 15301(c) Class 1 of the CEQA guidelines, award a construction contract with Cal Valley Construction of Fresno, California in the amount of $558,032 as the lowest responsive and responsible bidder and authorize the Public Works Director or designee to sign the construction contract on behalf of the City of Fresno.
EXECUTIVE SUMMARY
The City of Fresno seeks to resurface Friant Road from Nees Avenue to Fresno Street. The scope of work includes an asphalt pavement grind and overlay, striping and pavement markings, replacement of traffic loop detectors, minor concrete improvements and modifications of curb ramps to meet Americans with Disabilities Act (ADA) compliance. The project will lengthen the lifespan of the roadway, maintain the road’s level of service and enhance vehicle safety and comfort. The project is being funded by a Federal grant through the Regional Surface Transportation Program (RSTP).
On May 3, 2016, five (5) sealed bids were received and opened in a public forum. Cal Valley Construction of Fresno, CA, has been determined to be the lowest responsive and responsible bidder. Staff recommends that Council award a construction contract in the amount of $558,032 to Cal Valley Construction and authorize the Public Works Director or his designee to sign the contract on the City’s behalf.
BACKGROUND
In Fiscal Year 2014, the Federal Regional Surface Transportation Program (RSTP) allocated funds for the overlay of Friant Road from Nees Avenue to Fresno Street. The roadway pavement is in poor condition and if no action is taken to maintain the roadway, deterioration will accelerate. Pavement overlay will lengthen the lifespan of the roadway, maintain the road’s level of service, and enhance vehicle safety and driver comfort. The project includes an asphalt pavement grind and overlay, striping and pavement markings, replacement of traffic loop detectors, minor concrete improvements and modifications of curb ramps to meet ADA compliance.
The Notice Inviting Bids was published in the Business Journal on April 6, 2016, and posted on the City’s website and faxed to seven (7) building exchanges. The specifications were distributed to thirty (30) prospective bidders. Five (5) sealed bid proposals were received and opened in a public bid opening on May 3, 2016, with the bids ranging from $558,032 to $755,116. Cal Valley Construction is deemed the lowest responsive and responsible bidder. The apparent low bid price was 7.32% below the Engineer’s Estimate. The project will be completed 45 working days after the issuance of the notice to proceed. The bids will expire in 64 days of the bid opening on July 6, 2016.
If the bids are rejected, the project will be rebid resulting in a delay of approximately 60 days.
Staff is recommending award of a construction contract to Cal Valley Construction in the amount of $558,032 to construct the Friant Road overlay from Nees Avenue to Fresno Street Project and to authorize the Public Works Director or designee to sign and execute the standardized contract on behalf of the City of Fresno.
ENVIRONMENTAL FINDINGS
Staff has determined that a Categorical Exemption is appropriate, based on Class 1 Section 15301(c) of the CEQA Guidelines. This section exempts the repair, maintenance, or minor alteration of existing structures or facilities, including existing streets, sidewalk and gutters. The work of this project will only include modification of curb ramps to ADA compliance, rehabilitation of the asphalt pavement surface, striping and pavement markings, replacement of traffic loop detectors, minor concrete work and no further expansion of existing use. Furthermore, staff has determined that none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this project. Staff recommends that the Council, based upon its own independent judgment, adopt a finding of Categorical Exemption per staff determination, pursuant to Section 15301(c), Class 1 of the CEQA guidelines for the proposed Friant Road overlay from Nees Avenue to Fresno Street.
LOCAL PREFERENCE
The local preference was not implemented because this project is funded with Federal funds.
FISCAL IMPACT
The project is located in City of Fresno Council Districts 2 and 6 and Fresno County. The overall cost of the project is $772,500 and is funded by $772,500 of Regional Surface Transportation Program (RSTP) funds. The project will not have any impact to the General Fund. $675,200 of the overall project budget will be used for the construction.
Attachment:
Bid Evaluation
Fiscal Impact Statement
Vicinity Map
Standard Contract