REPORT TO THE CITY COUNCIL
October 2, 2014
FROM: SCOTT L. MOZIER, PE, Director
Public Works Department
THROUGH: ROBERT N. ANDERSEN, PE, Assistant Director
Public Works Department, Capital Management Division
BY: MARK M. JOHNSON, Facilities Manager
Public Works Department, Facilities Management Division
L. NATHAN SANCHEZ, Project Manager
Public Works Department, Facilities Management Division
SUBJECT
Title
Actions pertaining to the City Hall Annex Reroof Project (Council District 3)
1. Adopt finding of a Categorical Exemption per staff determination, pursuant to Section 15301(d) of the California Environmental Quality Act (CEQA) Guidelines
2. Award a construction contract to Roof Systems, Inc. dba Nations Roof West of Fresno, California in the amount of $282,182 for the City Hall Annex Roof Project (Bid File 3282)
Body
RECOMMENDATION
Staff recommends that City Council adopt finding of a Categorical Exemption, pursuant to section 15301(d) of the CEQA Guidelines and award a construction contract to Roof Systems, Inc., dba Nations Roof West of Fresno, California for the City Hall Annex Reroof Project (Project) and authorizes the Public Works Director or his designee to sign the contract on behalf of the City.
EXECUTIVE SUMMARY
Construction plans and specification for the Project were prepared by T. Brooks and Associates of Clovis, California. Staff proposes to remove the existing roof system and install a new roofing system. Funding for this project is included in the FY15 budget. City Council approved the funding for this project on December 15, 2011 as part of the insurance proceeds from the 2021 South Peach Avenue (USDA Building) fire insurance proceeds.
BACKGROUND
Over the last several years, the roof has experienced chronic leaks that resulted in repairs and damage to the interior. The City Hall Annex roof is at the end of its serviceable life and needs to be replaced.
The project is proposing to remove the existing roofing system, related flashing elements, asbestos-containing materials, specific mechanical equipment, and skylights. Installation of new asphalt roofing system over layer of gypsum covered board with a 15-year manufacturer warranty.
Staff recommends the Council approve a Construction Contract in the Amount of $282,182 to Nations Roof West, for the Construction of the City Hall Annex Reroof. The project will be completed within 32 working days from the date of the Notice to Proceed.
ENVIRONMENTAL FINDINGS
Staff has performed a preliminary environmental assessment of this Project and has determined that it falls within the Categorical Exemption set forth in CEQA Guidelines Section 15301(d) (Existing Facilities). This exemption applies because this Project involves the rehabilitation of a deteriorated structure. Staff determined under the CEQA Guidelines this Project fits within the definition of existing facilities in 15301(d) Class 1, as Categorically Exempt from further CEQA review. Furthermore, Staff has determined that none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this Project.
LOCAL PREFERENCE
Local preference did not come into play as the apparent low bidder, Nations Roof West, is located in Fresno, California.
FISCAL IMPACT
There will be no impact to the General Fund. City Council approved the funding for this project on December 15, 2011 as part of the insurance proceeds from the 2021 South Peach Avenue (USDA Building) fire insurance proceeds. The project is located in Council District 3.
Attachment:
Bid Evaluation