REPORT TO THE CITY COUNCIL
FROM: DENIX D. ANBIAH, PE, Director
Capital Projects Department
JENNIFER K. CLARK. AICP, Director
Planning and Development Department
BY: francisco V. magos II, PE, Assistant Director
Capital Projects Department, On-Site Project Management Division
KELLY YOST, PE, Construction Manager
Capital Projects Department, Construction Management Division
SUBJECT
Title
Approve Contract Change Order No. 2 with Ashron Construction and Restoration, Inc. of Galt, California in the amount of $441,195.98 with twenty-six (26) additional working days for the Parking Garage 8 High Priority Repairs Project (Bid File 12500160) (Council District 3)
Body
RECOMMENDATION
Staff recommends that the City Council approve Contract Change Order No.2 with Ashron Construction and Restoration, Inc. of Galt, California in the amount of $441,195.98 with twenty-six (26) additional working days to allow for completion of post-tension cable, deepened concrete, and concrete spall repairs and authorize the Capital Projects Department Director, or designee, to sign this Contract Change Order No. 2 on the City’s behalf.
EXECUTIVE SUMMARY
On June 26, 2025, a contract was awarded in the amount of $945,288 to Ashron Construction and Restoration, Inc., of Galt, California for the Garage 8 (Underground) High Priority Repairs Project to construct high priority repairs throughout the garage, including repairs to concrete, walls, and stairs, and installation of new safety bollards around stairs and elevators.
City Council approval of Contract Change Order No. 2, in the amount of $441,195.98, is recommended to support the continued progress of the Project. This change order includes an extension of twenty-six (26) additional working days, which will allow for the completion of necessary improvements and ensure the Project remains on track for successful delivery. This increase will result in a revised contract total of $1,480,653.98. Funding for this Contract Change Order is included in the Fiscal Year 2026 General Services Department Facilities Management budget.
BACKGROUND
On June 26, 2025, a contract was awarded in the amount of $945,288 to Ashron Construction and Restoration, Inc., of Galt, California for the Garage 8 High Priority Repairs Project. The Contractor’s Notice to Proceed (NTP) was issued with a start date of September 29, 2025, and a contract completion date of January 16, 2026.
There has been one (1) Contract Change Order approved to date totaling $94,170, resulting in a revised contract total of $1,039,458. There have been eighteen (18) working days added to the contract time by the previously executed Contract Change Order, resulting in a revised contract completion date of February 12, 2026.
The original construction contract included high priority repairs identified in the 2016 Walter P. Moore Condition Assessment Report (Report) for the structure’s existing concrete, walls, and stairs, and the installation of new safety bollards around stairs and elevators. These repairs are intended to maintain and provide public safety improvements that shall extend the parking structure’s lifespan.
This Contract Change Order will provide funding needed to complete high priority repair improvements within the structure. Unforeseen construction issues resulted in identification of post-tensioned cable failures both within the Green Level (Upper Level) and Blue Level (Mid-Level) of the structure and additional full depth concrete repair requirements at the southern wing of the Green Level (Upper Level). These were identified because of the removal of structural concrete sections within the garage as part of the original scope of repair work for the Project. Additionally, concrete spalls that were not identified in the Report but were identified during construction, now require immediate remediations.
City Council approval of Contract Change Order No. 2 is required by Resolution 2017-158, which sets the approval thresholds for individual Contract Change Orders which exceed 1% of the total contract price or $100,000 or aggregate Contract Change Orders that exceed 10% of the original Contract amount, and contract time extensions in excess of thirty (30) days. The amount of the Contract Change Order No. 2 is $441,195.98, which is 56.64% of the original Contract amount. This increase will result in a revised contract total of $1,480,653.98. There will be twenty-six (26) additional working days added to the contract time by this Contract Change.
|
CCO# |
CCO Amount |
Days Added |
Approved by: |
Reason |
Scope Change |
|
1 |
$94,170 |
18 |
City Manager |
Required full depth concrete repair. |
Additional full depth concrete repair. |
Staff recommends that the City Council authorize the Capital Projects Department Director, or designee, to sign Contract Change Order No. 2 for the Garage 8 High Priority Repairs Project on behalf of the City.
ENVIRONMENTAL FINDINGS
On June 26, 2025, as part of the contract award, the Council adopted a finding of Categorical Exemption per staff’s determination pursuant to Sections 15301/Class 1 (Existing Facilities) of the CEQA Guidelines. Furthermore, staff previously determined that none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this project.
LOCAL PREFERENCE
Local preference does not apply to this action because this is a Contract Change Order to an existing Construction Contract.
FISCAL IMPACT
The Project is located in Council District 3 and will have no impact to the General Fund. For this Contract Change Order is included in the Fiscal Year 2026 General Services Department Facilities Management Budget.
Attachments:
Contract Change Order No.2
Contract Change Order No.1
Executed Construction Contract - Ashron Construction and Restoration, Inc.
Location Map
Vicinity Map