REPORT TO THE CITY COUNCIL
FROM: DENIX D. ANBIAH, PE, Director
Capital Projects Department
SCOTT L. MOZIER, PE, Director
Public Works Department
BY: ANTONIO M. BUELNA, PE, Assistant Director
Capital Projects Department, Construction Management Division
KELLY YOST, PE, Construction Manager
Capital Projects Department, Construction Management Division
SUBJECT
Title
Approve Contract Change Order No. 12 in the decreased amount of $448,730.75, with no additional working days for Bid Item overruns and underruns in striping, utility adjustments, Hot Mix Asphalt Paving with Cal Valley Construction Inc. of Fresno, California for City of Fresno Paving Bid Package at Various Locations Project - Project ID SM00050. (Bid File 12402606) (Council Districts - 1, 3, 4, 5, 6 and 7).
Body
RECOMMENDATION
Staff recommends that the City Council approve Contract Change Order No. 12 with Cal Valley Construction Inc. of Fresno, California which decreases the contract amount by $448,730.75, for a revised contract total of $8,256,081.16, with no additional working days for the overruns and underruns of Bid Item Quantities and estimated Contract Change Order amounts, and repair of pumping subgrade areas that appeared after completion of grinding the existing Hot Mix Asphalt (HMA) for the City of Fresno Paving Bid Package at Various Locations project and authorize the Capital Projects Department Director, or designee, to sign this Contract Change Order No. 12 on behalf of the City of Fresno.
EXECUTIVE SUMMARY
On June 27, 2024, a contract was awarded in the amount of $7,358,665.00 to Cal Valley Construction, Inc. of Fresno, California for street paving, concrete repair, and Americans with Disabilities Act (ADA) improvements in eight (8) separate project areas. These projects are similar in scope and were combined into one single bid package project to provide economy of scale and streamline the process of bidding and awarding the contract.
City Council Approval of Contract Change Order No. 12 in the amount of ($448,730.75), with no additional working days, is necessary to balance the contract amount to match the actual final cost of the contract with Cal Valley Construction, Inc. for additional quantities due to overruns and underruns of bid item quantities and estimated contract change order amounts, and repair of pumping subgrade areas that appeared after completion of grinding the existing HMA. Approval of this proposed Contract Change Order will allow for project closeout and a credit for the above listed items. This decrease will result in a revised contract total of $8,256,081.16. This project is funded through a combination of SB1 Gas Tax, Measure C, and American Rescue Plan Act (ARPA) funding, which are included in the FY2024 budget adopted by Council.
BACKGROUND
On June 27, 2024, a contract was awarded in the amount of $7,358,665.00 to Cal Valley Construction, Inc. for the City of Fresno Paving Bid Package at Various Locations Project. The project includes 8 separate project areas as follows: the streets within the Dakota-Shields-First-Fresno neighborhood, Fruit Avenue between Clinton and Dakota, the streets within the Ceasar Chavez-Maple-Huntington-Chestnut neighborhood, the streets within the Shields-Crystal-Clinton-Hughes neighborhood, the streets within the Browning-Bullard-Millbrook-Ninth neighborhood, and First Street from Sierra to Herndon. The scope of work within the Rialto-Marks-Norwich-Valentine neighborhood includes concrete repair and street paving. The Notice to Proceed was issued with a start date of October 14, 2024, and a contract completion date of July 31, 2025.
This Contract Change Order provides a credit to the City for various bid item overruns and underruns, and repair of pumping subgrade areas that appeared after completion of grinding the existing HMA.
The project is funded through a combination of SB1 Gas Tax, Measure C, and ARPA funding, which are included in the FY2024 budget adopted by the Council. This Change Order will have no impact on the General Fund.
There have been eleven (11) prior Contract Change Orders approved totaling $1,346,146.91, resulting in a revised contract total of $8,704,811.91. There have been zero (0) days added to the contract time by the previously executed Contract Change Orders, with fourteen (14) weather days and no suspension days, resulting in a revised contract completion date of August 20, 2025.
City Council approval of Contract Change Order No. 12 for a credit of $448,730.75 is required by Resolution 2017-158, which sets the approval thresholds for individual Contract Change Orders which exceed 1% of the total contract price or $100,000.00 or aggregate Contract Orders that exceed 10% of the original Contract amount. The amount of Contract Change Order No. 12 is $448,730.75, which when combined with previously approved change orders, is an aggregate total of 12.2% of the original Contract amount. This decrease will result in a revised contract total of $8,256,081.16. There will be no working days added to the contract time by this Contract Change Order, no working days added by previous Contract Change Orders, 14 weather days, and no Suspension days resulting in a revised Contract Completion date of August 20, 2025.
This contract is covered by the Community Workforce Agreement, adopted by the Council in September 2021. The Contractor for this project has become signatory to the Community Workforce Agreement by executing the Agreement to Be Bound.
Staff recommends that the City Council authorize the Capital Projects Department Director, or designee, to sign Contract Change Order No.12 for the City of Fresno Paving Bid Package Various Locations Project on behalf of the City.
|
CCO # |
CCO Amount |
Days Added |
Approved by: |
Reason |
Scope Change |
|
1 |
$0.00 |
0 |
Staff |
Owner Directed |
No |
|
2 |
$83,350.00 |
0 |
CMO |
Unforeseen condition |
Yes |
|
3 |
$99,985.00 |
0 |
CMO |
Balance of Quantities |
No |
|
4 |
$63,412.00 |
0 |
CMO |
Balance of Quantities |
No |
|
5 |
$71,338.00 |
0 |
CMO |
Balance of Quantities |
Yes |
|
6 |
$62,500.00 |
0 |
CMO |
Balance of Quantities |
No |
|
7 |
$63,200.00 |
0 |
CMO |
Balance of Quantities |
No |
|
8 |
$67,500.00 |
0 |
CMO |
Balance of Quantities |
No |
|
9 |
$70,000.00 |
0 |
CMO |
Balance of Quantities |
No |
|
10 |
$463,125.00 |
0 |
Council |
Balance of Quantities |
No |
|
11 |
$301,686.00 |
0 |
Council |
Balance of Quantities, Owner Directed |
Yes |
ENVIRONMENTAL FINDINGS
On June 27, 2024, the Council adopted a finding of Categorical Exemption pursuant to Sections 15301/Class 1, 15302/Class 2, and 15303/Class 4 of the California Environmental Quality Act (CEQA) Guidelines. Based on staff analysis, it was determined that no adverse environmental impacts would occur because of the proposed project and none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines Section 15300.2 apply to this project.
LOCAL PREFERENCE
Local preference is not applicable for this project due to it being funded by State SB1 Gas Tax and ARPA which precludes local preference
FISCAL IMPACT
The City of Fresno Paving Bid Package Various Locations project area are within Council Districts 1, 3, 4, 5, 6, and 7. The project is funded through a combination of SB1 Gas Tax, Measure C, and ARPA funding, which are included in the FY2024 budget adopted by Council. This Change Order will have no impact on the General Fund or ARPA funding. The project remains within the construction contingency for the project that was included in the adopted FY2025 and FY2026 budget for the Public Works Department.
Attachments:
SM00050 Executed Contract
Contract Change Order No. 1
Contract Change Order No. 2
Contract Change Order No. 3
Contract Change Order No. 4
Contract Change Order No. 5
Contract Change Order No. 6
Contract Change Order No. 7
Contract Change Order No. 8
Contract Change Order No. 9
Contract Change Order No. 10
Contract Change Order No. 11
Contract Change Order No. 12
Vicinity Map