REPORT TO THE CITY COUNCIL
FROM: SCOTT L. MOZIER, PE, Director
Public Works Department
GREGORY A. BARFIELD MA, Director
Department of Transportation
BY: WILLIAM C. HERR, Assistant Director
Public Works Department, Construction Management Division
SUBJECT
Title
Approve Contract Change Order No. 6 to Strategic Mechanical, Inc. in the amount of $9,958.15 for the Department of Transportation Fresno Area Express Replace HVAC FAX Administration Building Project, Project ID: FC00036 (Council District 3)
Body
RECOMMENDATION
Staff recommends Council approve Contract Change Order No. 6 in the amount of $9,958.15 for the installation of one ventilation louver in the mechanical room of the FAX Administration Building.
EXECUTIVE SUMMARY
Contract Change Order No. 6 provides for the installation of one (1) 30”x30” louver in the mechanical room of the FAX Administration Building. During final inspections, the Building Official noted that the air combustion calculations for the mechanical room indicated that the ventilation did not meet current codes. The installation of a new louver is necessary to provide for adequate air for proper combustion for the mechanical equipment in the building. This will satisfy the code requirements and the associated building permit’s final approvals.
BACKGROUND
On September 30, 2021, Council awarded a construction Contract in the amount of $549,994.92 to Strategic Mechanical, Inc. for the Replacement of the HVAC System at the FAX Administration Building. The Notice to Proceed was issued with a start date of April 20, 2022, and completion date of October 16, 2022. There have been five (5) Contract Change Orders approved to date totaling $108,192.32, resulting in a revised Contract Price of $658,187.24. There have also been sixty-two (62) suspension days granted to allow for the hot weather temperatures to pass prior to switching out the HVAC equipment to accommodate employee comfort. this resulted in a revised Contract Completion Date of December 18, 2022. The original scope of work was determined to be substantially complete on December 18, 2022, however one item on the punch list required the installation of the ventilation louver.
The Building Codes required new air combustion calculations for the mechanical room. It was determined that the installation of a new louver in the mechanical room would enable the facility to comply with current codes. This work was not identified in the original contract documents.
ENVIRONMENTAL FINDINGS
Staff has reviewed the scope and nature of this Project and through Environmental Assessment P21-04668 determined that the scope of this Project falls under Section 15301/Class 1 and Section 15303/Class 3 Categorial Exemptions set for the California Environmental Quality Act (CEQA) Guidelines, as this Project is for the replacement of existing HVAC systems involving negligible or no expansion of capacity. The project will replace existing HVAC systems at the FAX Administration Building to meet current standards. Furthermore, none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this project. This project is not expected to have a significant effect on the environment.
LOCAL PREFERENCE
Local preference was not implemented as this is a change to an existing award.
FISCAL IMPACT
This project has no fiscal impact to the General Fund. This project will be funded from State of California Proposition 1B State of Good Repairs funds and FTA 5307/5339 grants.
Attachment(s):
Contract Change Order No. 6