REPORT TO THE CITY COUNCIL
June 9, 2016
FROM: KERRI L DONIS, Fire Chief
Fire Department
BY: MIKE GETTY, Business Manager
Fire Department
SUBJECT
Title
***RESOLUTION - 46th amendment to the Annual Appropriation Resolution (AAR) No. 2015-104 needed to recognize $1,159,000 in unbudgeted revenues and increase appropriations for the Fresno Fire Department (Requires 5 affirmative votes)
Body
RECOMMENDATION
Staff recommends City Council approve the 46th Amendment to the Annual Appropriation Resolution 2015-104 to increase the FY 2016 amended budget by $1,159,000 for unbudgeted revenue and expenditures incurred in FY 2016.
EXECUTIVE SUMMARY
The Fire Department is requesting an amendment to the FY 2016 to account for unbudgeted revenues and corresponding expenditures incurred or to be incurred prior to fiscal year end. These revenues are from various sources totaling $1,159,000 that were received after adoption of the FY 2016 budget.
BACKGROUND
Fiscal year 2016 was another busy fire season and resulted in a number of mutual aid deployments. Consecutive busy fire seasons also created additional wear on fire equipment and other resources. The department is requesting an increase in FY 2016 revenues and appropriations to offset strike team deployment costs and unbudgeted expenditures incurred that will be incurred before the end of this fiscal year.
Under an agreement with the Office of Emergency Services (OES), the department is being reimbursed for the costs of deploying personnel and equipment to assist in wildland fire suppression efforts throughout the state from July through December, 2015. Expenditures and subsequent reimbursements realized by the department are subject to the amount of fire activity and personnel requests made by OES, which can fluctuate significantly from year to year. As such, the department had anticipated a very minimal activity level during the annual budget process and only included $70,000 in the FY 2016 budget.
Unfortunately, years of drought contributed to creating extremely volatile conditions that resulted in a number of very large wildland fires throughout the state. As such, the department will be receiving $1,364,000 in reimbursements for personnel costs of $1,011,100; $91,900 for apparatus use; $49,400 for support vehicle use; and $211,600 in administrative/support. The total reimbursements of $1,364,000, less $70,000 included in the FY 2016 adopted budget and the $135,000 appropriated earlier this year, leaves $1,159,000 in unbudgeted revenues. The department is requesting approval of AAR No. 2015-104 in order to increase its budgeted revenues by $1,159,000 and appropriations for deployment related costs as well as for the following unbudgeted expenditures that will be incurred in Fiscal Year 2016.
• $661,300: In contractual reimbursements from OES for deployment personnel costs sent out with strike teams for state emergency aid.
• $60,000: Additional cost to modify chassis on two lease-purchased engines. The chassis modifications were structurally necessary to ensure performance and reliability during emergency calls. This is connected to a Council approved, eight year apparatus replacement program.
• $125,300: Unforeseen outside legal services related to personnel matters.
• $27,100: Additional front line tooling & machinery needed for apparatus.
• $40,500: Replace generator and other major repairs on one of the emergency fire engines (Apparatus 39).
• $60,700: Additional repair parts and supplies needed for fleet shop to keep apparatus running.
• $5,100: Repair the department’s only forklift. The repairs will add 3-4 years of life to the lift and saved $7,000-$8,000 by not having to purchase a new forklift.
• $5,500: Additional travel costs for shop mechanics to attend specialized technical training needed to repair and maintain new apparatus trucks and engines.
• $8,800: SART (Serious Accident Review Team) Report. Following one of the most serious injuries in department history, this report is a critical learning tool for procedural development and accident prevention. It will not only help Fresno’s fire department, but departments all over the country.
• $18,000: AssetWorks Software Module/Upgrade. The system tracks PPE, repairs, and work orders, and is crucial for current and future scheduled maintenance - ensures that apparatus, vehicles, and other equipment are properly maintained and properly scheduled for preventative maintenance
• $110,400: Additional, but necessary deferred capital repairs to a number of older fire stations, including but not limited to, plumbing, electrical, station doors, broken fixtures, and broken appliances.
• $36,300: Unbudgeted mutual aid reimbursable travel costs. These costs are associated with sending strike team members to report to various emergency locations. Such costs are reimbursed by the Office of Emergency Services
Approval of this AAR will bring revenue and expenditure appropriations in line with actual costs and receipts for FY 2016.
ENVIRONMENTAL FINDINGS
Not a project for the purposes of the California Environmental Quality Act.
LOCAL PREFERENCE
Not implemented because this item does not include a bid or the award of a construction or consultant contract.
FISCAL IMPACT
Approval of the 46th Amendment to the Annual Appropriation Resolution No. 2015-104 will increase Fire Department General Fund revenues and appropriations in the amount of $1,159,000 and provide funding for expenditures that have or will in incurred prior to June 30, 2016.
Attachment:
Resolution - 46th Amendment to AAR