REPORT TO THE CITY COUNCIL
FROM: BROCK D. BUCHE, PE, PLS, Director
Department of Public Utilities
BY: ERIC M. ROCHA, Water System Supervisor
Department of Public Utilities - Water Division
SUBJECT
Title
Reject all bid proposals for Product Requirements Contract for PH/Chlorine Residual Analyzer and Associated Equipment (Bid File 9652) (Citywide)
Body
RECOMMENDATION
Staff recommends that City Council reject all bid proposals for Product Requirements Contract for PH/Chlorine Residual Analyzer and Associated Equipment.
EXECUTIVE SUMMARY
The Department of Public Utilities - Water Division, is currently in the process of phasing out existing outdated analyzer equipment that measure chlorine residual levels and water pH levels, as these units are no longer being supported by the manufacturer. The updated analyzers are critical for providing accurate analytical readings which are needed to produce various regulatory reports required by the State of California, Division of Drinking Water (DDW).
BACKGROUND
The Water Division, is currently in the process of replacing, upgrading, and retrofitting current outdated pH/chlorine residual analyzers at all of its 260 active municipal water well pumping stations. The outdated analyzers are no longer being supported by vendors and need to be replaced by new incoming models. The combination pH/chlorine residual analyzers are vital to water operations. The analyzers monitor water chemistry and chemical injections. The readings from the analyzers must be accurate for mandatory State Drinking Water Regulations reporting. A new vendor is required to provide pH/chlorine residual analyzers and associated supporting equipment.
The Water Division conducted a competitive process for selecting a vendor to provide PH/Chlorine Residual Analyzer and Associated Equipment products. On May 16, 2022, a Formal Request for Products Requirements Contract for PH/Chlorine Residual Analyzers and Associated Equipment was posted to Planet Bids. On June 14, 2022, bids were due and the only two prospective bidders were deemed non-responsive due to missing required bid submittal documents. Staff recommends that Council reject all bid proposals. Once bids are rejected, staff will collaborate with Purchasing to create a new bid specifications project file and rebid the project. The City Attorney’s Office has reviewed and approved to form.
ENVIRONMENTAL FINDINGS
By the definition provided in the California Environmental Quality Act Guidelines Section 15378, the rejection of all bids does not qualify as a “project” as defined by the CEQA requirements.
LOCAL PREFERENCE
Local preference is not applicable as this action is not an award of contract.
FISCAL IMPACT
The rejection of all bids has no financial impact on the General Fund or the Water Division Enterprise Fund.
Attachment: Bid Evaluation