REPORT TO THE CITY COUNCIL
FROM: BRIAN BARR, Director
General Services Department
BY: MIGUEL RAMIREZ, Senior Management Analyst
General Services Department
SUBJECT
Title
Approve the award of a cooperative purchase agreement to Pape Kenworth of Fresno, California, for the purchase of three Kenworth T880 dump trucks in the amount of $805,471 for the Department of Public Works.
Body
RECOMMENDATION
Staff recommends that the Council approve the award of a cooperative purchase agreement to Pape Kenworth of Fresno, California, for the purchase of three Kenworth T880 dump trucks in the amount of $805,471 for the Department of Public Works
EXECUTIVE SUMMARY
The Department of Public Works (DPW), Street Maintenance Division seeks to purchase three Kenworth T880 dump trucks as replacements for a total amount of $805,471. The new trucks for DPW, Street Maintenance Division will be 16-foot dump trucks. The new units will be purchased through a competitively solicited cooperative procurement process administered by Sourcewell.
BACKGROUND
The Department of Public Works, Street Maintenance Division, is responsible for maintaining 1,740 miles of City streets and boulevards. As street pavements degrade to the end of their service life, asphalt overlays are needed to restore the street back to a good and serviceable condition. This maintenance treatment is performed annually by the Street Maintenance Division utilizing heavy equipment to break up existing pavement, and dump trucks to haul away the debris.
Currently, the material created from road demolition is transported by 15 dump trucks, all more than 18 years old and suffering from frequent breakdowns. Included in the FY2024 adopted budget is funding to replace three units. The new Kenworth T880 dump trucks will be built to a specification similar to the existing units, updated with the latest technology to offer superior maneuverability, visibility, and performance. The new units will be compliant with the applicable US 2010 emissions standard, while providing improved fuel economy and power.
The heavy truck class of equipment is on a 10 year or 100,000-mile replacement schedule which has been established by the Fleet Management Division as the optimum replacement point. Currently the units identified for replacement are more than 18 years old and have incurred significant repair costs over the last few years.
The new trucks will be purchased utilizing a competitively solicited cooperative procurement process administered by Sourcewell. The total purchase price is $805,471, this price includes the Sourcewell discount applied to City purchases as well as delivery and sales tax at 8.35%. The Purchasing Division has approved this contract and recommends Council to approve.
ENVIRONMENTAL FINDINGS
By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this contract does not qualify as a project as defined by CEQA.
LOCAL PREFERENCE
Local preference is not applicable because this is a cooperative purchase. However, Pape Kenworth is located in the city of Fresno.
FISCAL IMPACT
No general funds will be used to purchase these items. The funding to cover the purchase cost of the Kenworth T880 trucks has been included in the FY2024 adopted budget. The Streets Maintenance Division dump trucks will be paid for utilizing SB1 and PROP 111 Gas Tax.
Attachments:
Pape Kenworth Contract#060920-KTC
Original RFP
Proof of Publication
Proposal Opening Record
Proposal Evaluation
Comment and Review
Board Resolutions
Exhibit C Insurance Requirements