REPORT TO THE CITY COUNCIL
November 3, 2016
FROM: SCOTT L. MOZIER, PE, Director
Public Works Department
BY: ROBERT N. ANDERSEN, PE, Assistant Director
Public Works Department, Capital Management Division
SUBJECT
Title
***RESOLUTION - 24th amendment to the Annual Appropriation Resolution (AAR) No. 2016-118 to appropriate $5,570,000 for operating programs and previously approved capital improvement projects including the recognition of $80,800 in new Fresno Metropolitan Flood Control District (FMFCD) revenue in the Public Works Department (Citywide) (Requires 5 affirmative votes)
Body
RECOMMENDATIONS
Staff recommends that the City Council adopt the 24th Amendment to the Annual Appropriation Resolution No. 2016-118, to appropriate $5,570,000 for operating programs and previously approved capital improvement projects including the recognition of $80,800 in new FMFCD revenue in the Public Works Department.
EXECUTIVE SUMMARY
Staff recommends the Council adopt a resolution approving the various funding source allocations for operating programs and previously approved capital projects so that appropriations in FY 2017 are sufficient to cover anticipated expenditures. The recommended resolution will appropriate $5,570,000 in funding to the current fiscal budget year.
BACKGROUND
Annually, the Department reviews its operating program and capital project appropriations and recommends adjustments to complete anticipated construction during the year. This review ensures that adequate appropriations are in place to complete the programs and projects given the most recent information.
Based on a review of operating and capital improvement project budgets, a number of budgets require adjustment to meet the planned expenditures for the fiscal year. Some highlights of the rebudget are:
• The Operating Budget will be increased $347,500 in order to utilize the carryover revenue from FY 2016 activities in FY 2017 to deliver service to the community. The carryover is primarily composed of Facilities projects being completed in FY 2017. The operating budget includes a reallocation of interdepartmental cost between funding sources. The expense is being moved from Special Gas Tax to PW Capital Indirect Cost Recovery to properly align with the adopted Indirect Cost Recovery Program (ICRP) that has been approved by our cognizant Federal agency within the United States Department of Transportation.
• Appropriations for Street and Bridge Projects are proposed to be adjusted by $2.7 million. The increase is principally due to carryover for construction phase of Intersection Improvements at Blackstone and Shields Avenues which represents $1.3 million. $286,200 is for the construction phase of the Nees Avenue Widening from Hayston to Maple and includes $80,800 of facilities contribution from FMFCD for a storm drain pipeline the City will be constructing. $264,000 is for the construction phase of Herndon Avenue right turn pocket at Blackstone Avenue and $241,400 for the construction phase of Shields Avenue eastbound widening at Fowler Avenue.
• Traffic Signal project appropriations represent the carryover of contract construction amounts for the intersections of Shaw Avenue and Freeway 41, Shields and Weber Avenues, Tulare Avenue and R Street, Butler Avenue at Willow Avenue, along with Grantland Avenue and Shaw Avenues. The Grantland and Shaw Avenue project is a joint project with the County of Fresno that was previously approved by the Council.
• The Bicycle and Trail Projects are proposed to be adjusted by $742,300. This adjustment represents carryover construction contract amounts for the Sugar Pine Trail Park and Ride and Eaton Trail Resurfacing Project.
• Appropriations for Community Facilities District improvements and Miscellaneous projects are proposed to be increased by $900. This adjustment will enable the completion of Community Facilities District (CFD) No. 15 for the “Copper River East” District.
The recommended Resolution would amend the appropriations within the identified operating programs and capital projects to allow for the completion of work this fiscal year. To meet the projected funding requirements, $5,570,000 in funding must be appropriated. The proposed adjustments are summarized in the table attached. Detailed adjustments are in the Amendment to the Annual Appropriation Resolution attached.
ENVIRONMENTAL FINDINGS
By the definition provided in the California Environmental Quality Act Guidelines Section 15378 this item does not qualify as a project and is therefore exempt from the California Environmental Quality Act requirements.
LOCAL PREFERENCE
Local preference does not apply to the projects included in this report as this is an allocation of funding for operating programs and the completion of previously approved capital projects only. Local preference (if applicable) will be considered at the time of any new contract award.
FISCAL IMPACT
There is no new net impact to the General Fund. All proposed costs will be paid for from new and existing revenue sources. See attached Resolution for specific funds and associated costs.
Attachments:
Capital Projects Project Type Summary
Capital Projects Detail List
24th Amendment to the Annual Appropriation Resolution No. 2016-118