REPORT TO THE CITY COUNCIL
FROM: BRIAN BARR, Director
General Services Department
BY: MIGUEL RAMIREZ, Senior Management Analyst
General Services Department
SUBJECT
Title
Approve the award of a cooperative purchase agreement to Haaker Equipment Company Inc. of La Verne, California for the purchase of one Vactor sewer cleaning truck in the amount of $629,333 for the Department of Public Utilities, Wastewater Management Division
Body
RECOMMENDATION
Staff recommends Council approve the award of a cooperative purchase agreement to Haaker Equipment Company Inc. of La Verne, California for the purchase of one Vactor sewer cleaning truck in the amount of $629,333.
EXECUTIVE SUMMARY
The Department of Public Utilities is requesting approval to purchase one Vactor sewer cleaning truck as a replacement. The new truck will be used by the Wastewater Management Division to perform flushing, obstruction removal, and maintenance related to the Wastewater Treatment system. The General Services Department recommends this purchase based on the age and hours of the sewer cleaning truck identified for replacement. The new truck will be purchased through a competitively solicited cooperative procurement process administered by Sourcewell (a State of Minnesota local government agency).
BACKGROUND
The Department of Public Utilities, Wastewater Management Division is responsible for the collection and treatment of wastewater produced by the City of Fresno. This is accomplished through the operation and maintenance of the Wastewater Treatment Plant as well as the collection system supplying it. The maintenance of the sewer collection system is performed using nine sewer cleaning trucks. These specialized vehicles are essential for blasting through obstructions with high-pressure water jets, vacuuming debris with suction hoses, and excavating sewer collection lines for repairs throughout the city. Currently, one of these units has been identified for replacement.
The City of Fresno has utilized Vactor sewer cleaning trucks in the fleet for over 15 years, experiencing consistent success with their functionality and durability. The replacement unit will be a sewer jetter truck, equipped with high-pressure water jetting that effectively breaks up blockages in sanitary lines and flushes out debris. The new truck will provide the Wastewater Management Division with a reliable vehicle to perform routine maintenance and respond effectively to emergencies. The new unit will be built on the proven Kenworth T880 chassis, updated with the latest emissions technology, exceeding the US 2010 emissions standard.
This purchase complies with the City’s plan for the transition of the municipal fleet to zero-emission as required by the California Air Resource Board’s Advanced Clean Fleets regulation. Municipal fleet vehicles assigned to the Department of Public Utilities shall transition to zero emission technologies utilizing the Milestone compliance pathway. Under the Milestone compliance pathway, internal combustion vehicles may still be purchased under the condition the department still meets its prescribed zero-emission transition percentage which is based upon its total fleet size. For 2025, the zero-emission transition percentage has been met with other vehicle purchases within the department. By 2030 the Department of Public Utilities is required to have converted 10% of equipment specifically within this vehicle class to zero-emission. However, zero-emission technology is currently not available in this vehicle configuration.
The heavy truck class of equipment is on a 10-year or 5,000-hour replacement schedule which has been established by the Fleet Management Division as the optimum replacement point. The sewer cleaning truck identified for replacement is 10 years old and has over 9,000 hours of run time. The truck has now exceeded the cost-effective life span and has begun to incur significant repairs costs. Staff recommends replacement of this unit based on age and condition.
The truck will be purchased through a competitively solicited cooperative procurement process administered by Sourcewell. The purchase contract will be awarded to Haaker Equipment Company Inc. who is the dealer for Vactor sewer cleaning equipment. The total purchase price is $629,333, this price includes the Sourcewell discount applied to City purchases as well as delivery and sales tax at 8.35%. The Purchasing Division has approved this contract and recommends Council to approve.
The City Attorney has reviewed and approved to form.
ENVIRONMENTAL FINDING
By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this contract does not qualify as a “project” as defined by CEQA.
LOCAL PREFERENCE
Local preference was not applicable because this is a cooperative purchase.
FISCAL IMPACT
No general funds will be used to purchase this unit.
The Vactor sewer cleaning truck will be financed through the Master Equipment Lease Purchase Agreement (MELPA) with the first payment expected in fiscal year 2027 once the unit is delivered and accepted by the Department of Public Utilities, Wastewater Management Division. The lease payment schedule will be included in the annual budget request for appropriations. The source of funding for this project is the General Services Department, Fleet Management Division Replacement Fund and the Wastewater Operating Fund, generated primarily by the collection of customer user fees.
Attachments:
Cooperative Purchase Agreement
Vactor Contract #101221-VTR
Original RFP
Proof of Publication
Proposal Evaluation
Comment and Review
Contract Extension
Quote