REPORT TO THE CITY COUNCIL
FROM: GREGORY A. BARFIELD, M.A., Interim Director
Department of Transportation
BY: LINDA TAYLOR, Administrative Manager
Department of Transportation
SARAH LAMBETH, Management Analyst II
Department of Transportation
SUBJECT
Title
Approve the award of Product Requirements Contract 12400064 for Fresno Area Express Fare Media for two years with four optional one-year extensions to EDM Technology, Inc. (Bid File 12400064). Purchases made by the City of Fresno Department of Transportation shall not exceed $338,528.74 during the initial two-year contract period.
Body
RECOMMENDATION
Staff recommends council approve the award of a two-year requirements contract with four optional one-year extensions to EDM Technology, Inc., a North Carolina based company, for the purchase of twelve different types of Fresno Area Express Fare Media for an amount not to exceed $338,528.74 within the first two years.
EXECUTIVE SUMMARY
The Department of Transportation - Fresno Area Express (FAX) is requesting approval to award a two-year requirements contract with four optional one-year extensions to EDM Technology, Inc. at a cost not to exceed $338,528.74 within the first two years. The requirements contract will ensure FAX staff are able to provide the needed ride cards to bus patrons and organizations.
BACKGROUND
Fresno Area Express (FAX) directly operates 126 fixed route buses throughout the City of Fresno’s 18 route transit system. Last fiscal year, FAX provided over 8.1 million rides transporting passengers nearly 23 million miles. FAX expects these numbers to grow substantially in the coming years as ridership returns to pre-pandemic levels. A rise in ridership will increase FAX’s need for physical fare media.
Ride tickets and passes such as those advertised in the above referenced solicitation are used by a wide variety of riders. Organizations such as the Department of Child and Family Services, the Department of Corrections, and Turning Point of Central California purchase these passes in bulk to provide their customers with transportation to and from many essential services. Several school districts throughout Fresno purchase passes in bulk to distribute to students providing transportation to and from class for those who may not have access to personal vehicles or school-provided transportation. Manchester Transit Center also offers ride tickets and passes to eligible individuals at a discounted rate. Offering physical fare media helps ensure equitable access to public transportation offered by the City of Fresno’s Department of Transportation.
On August 2, 2023, FAX solicited bids from qualified vendors for the procurement of physical fare media to be used by FAX bus patrons. FAX received three bid proposals, one from EDM Technology, Inc., one from Nagels North America, and one from Magnetic Ticket and Label. All three bidders were verified as being responsive and responsible. After evaluating all bids, staff found EDM Technology, Inc. to be the lowest responsive and responsible bidder. Therefore, staff recommends Council approve the award of a two-year requirements contract with four optional one-year extensions to EDM Technology, Inc., a North Carolina based company, for the purchase of twelve different types of fare media at a cost not to exceed $338,528.74 within the first two years.
ENVIRONMENTAL FINDINGS
By the definition provided in the California Environmental Quality Act Guidelines Section 15378, awarding requirements contract does not qualify as a “project.”
LOCAL PREFERENCE
Local preference was not implemented as there were no local vendors who submitted a bid proposal.
FISCAL IMPACT
This contract award has no fiscal impact to the General Fund. Purchases made from this contract will be funded with FAX enterprise funds. Sufficient appropriations were included and are available in the FAX FY2024 budget.
Attachments:
Bid Evaluation Form BF#12400064
EDM Technology, Inc. Proposal