REPORT TO THE CITY COUNCIL
FROM: DENIX D. ANBIAH, PE, Director
Capital Projects Department
BY: francisco V. magos II, PE, Assistant Director
Capital Projects Department, Utilities and On-Site Project Management Division
SARAH J. LAMBETH, Senior Management Analyst
Capital Projects Department, Utilities and On-Site Project Management Division
SUBJECT
Title
Actions pertaining to the First Amendment for the Capital Projects Department’s On-Call Consultant Service Agreements for professional engineering design services on City of Fresno water, wastewater, and recycled water capital improvement projects (Citywide):
1. Approve the First Amendment to the On-Call Consultant Services Agreement with AECOM Technical Services, Inc., of Fresno, California, increasing the maximum amount payable for all Task Orders by an amount not to exceed $2,000,000.00, for a total maximum Agreement value of $3,000,000.00;
2. Approve the First Amendment to the On-Call Consultant Services Agreement with Blair, Church, & Flynn Consulting Engineers, Inc., of Clovis, California, increasing the maximum amount payable for all Task Orders by an amount not to exceed $2,000,000.00, for a total maximum Agreement value of $3,000,000.00;
3. Approve the First Amendment to the On-Call Consultant Services Agreement with Carollo Engineers, Inc., of Fresno, California, increasing the maximum amount payable for all Task Orders by an amount not to exceed $2,000,000.00, for a total maximum Agreement value of $3,000,000.00;
4. Approve the First Amendment to the On-Call Consultant Services Agreement with Michael K. Nunley & Associates, Inc., of Fresno, California, increasing the maximum amount payable for all Task Orders by an amount not to exceed $2,000,000.00, for a total maximum Agreement value of $3,000,000.00;
5. Approve the First Amendment to the On-Call Consultant Services Agreement with Provost & Pritchard Consulting Group, of Clovis, California, increasing the maximum amount payable for all Task Orders by an amount not to exceed $2,000,000.00, for a total maximum Agreement value of $3,000,000.00.
Body
RECOMMENDATIONS
Staff recommends City Council approve five (5) First Amendments to the On-Call Consultant Service Agreements between the City of Fresno (City) and 1) AECOM Technical Services, Inc. (AECOM), 2) Blair, Church, & Flynn Consulting Engineers, Inc. (BCF), 3) Carollo Engineers, Inc. (Carollo), 4) Michael K. Nunley & Associates, Inc. (MKN), and 5) Provost & Pritchard Consulting Group (P&P), collectively (Consultants), to modify the compensation of each Agreement and increase the maximum amount payable by the City to each Consultant for all Task Orders resulting under the Agreement by an amount not to exceed $2,000,000.00, for a total maximum Agreement value of $3,000,000.00, with no guarantee expressed or implied that this dollar amount will be authorized under any of the five (5) respective Agreements through Task Orders, and authorize the Capital Projects Director or designee to execute all five First Amendments on behalf of the City of Fresno.
EXECUTIVE SUMMARY
The Capital Projects Department (CPD) is responsible for the management and delivery of water, wastewater, and recycled water infrastructure projects on behalf of the Department of Public Utilities (DPU) throughout the City and County. In order to quickly and efficiently deliver necessary services and infrastructure to a growing community, the City entered into five (5) On-Call Consultant Service Agreements dated September 27, 2024, with AECOM, BCF, Carollo, MKN, and P&P. Each Agreement included a total maximum amount payable by the City of $1,000,000.00, for all Task Orders issued under the Agreement.
To date, seven (7) engineering design service Task Orders have been initiated though the Capital Projects Department’s On-Call Consultant Service Agreements valued at over $1,133,000.00, Nearly $3,000,000.00 of Conveyance infrastructure design services have been programmed for fiscal year (FY) 2026 alone. As a result, CPD anticipates exhausting the limits of all five contracts within year two of the three-year Agreement. By amending the Agreements, it will allow for little to no disruption in procuring a consultant for future work. Staff recommends Council approve the five (5) proposed First Amendments to increase the maximum amount payable to each Consultant for all Task Orders by an amount not to exceed $2,000,000.00, for a total maximum Agreement value of $3,000,000.00, with no guarantee expressed or implied that this dollar amount will be authorized under any of the five (5) respective Agreements through Task Orders. Funding for the proposed First Amendments will be appropriated under the individual capital projects for each Task Order.
BACKGROUND
The City of Fresno owns, operates, and maintains approximately 1,904 miles of water mains, 1,593 miles of gravity main sewer, 12 miles of sewer force mains, 57 junction structures, 25,368 manholes, and 21 miles of recycled water mains. To improve water and wastewater services and system efficiency, the City entered into five On-Call Consultant Service Agreements dated September 27, 2024, with a maximum amount payable for Task Orders issued under each Agreement of $1,000,000.00. The Consultant’s scope of services included design and construction support services for water main extensions, water main replacements, sewer main extensions, sewer main rehabilitation, sewer main replacements, recycled water main extensions, and miscellaneous conveyance infrastructure improvements and repairs.
Following execution of the original Agreements, additional conveyance infrastructure projects were programmed resulting in the need to increase the maximum amount payable to each Consultant. These First Amendments will ensure that existing water and wastewater infrastructure that is prone to unexpected failure due to inferior material and age is repaired or replaced promptly and facilities that may assist with future development are brought to current standards.
Staff now recommends Council approve five (5) First Amendments to the On-Call Consultant Service Agreements between the City of Fresno and the Consultants to increase the maximum amount payable to each Consultant for all Task Orders issued under the Agreement by an amount not to exceed $2,000,000.00, for a total maximum Agreement value of $3,000,000.00, with no guarantee expressed or implied that this dollar amount will be authorized under any of the five (5) respective Agreements through Task Orders, and authorize the Capital Projects Director or Designee to sign the Amendments on behalf of the City. Funding for the proposed First Amendments will be appropriated under the individual capital projects for each Task Order.
The City Attorney’s Office has reviewed and approved the First Amendments to the Agreements as to form.
ENVIRONMENTAL FINDINGS
An Amendment to an On-Call Consultant Services Agreement is not a “project” pursuant to CEQA Guidelines § 15378.
LOCAL PREFERENCE
Local Preference does not apply as this is an Amendment to existing Consultant Service Agreements.
FISCAL IMPACT
These First Amendments to the Consultant Service Agreements have no immediate impact to the General Fund and the Amendments will service projects in all Council Districts. All funding necessary for the services of the proposed Amendments will be appropriated under the individual capital projects for each task order.
Attachments:
First Amendment to the Agreement - AECOM Technical Services, Inc.
First Amendment to the Agreement - Blair, Church, & Flynn Consulting Engineers, Inc.
First Amendment to the Agreement - Carollo Engineers, Inc.
First Amendment to the Agreement - Michael K. Nunley & Associates, Inc.
First Amendment to the Agreement - Provost & Pritchard Consulting Group
Original Agreements