REPORT TO THE CITY COUNCIL
FROM: BRYON HORN, Chief Information Officer
BY: DENNIS JONES, Systems & Applications Manager
Information Services Department
SUBJECT
Title
Approve Amendment 4 to the Software as a Service Agreement with Tyler Technologies, Inc. reallocating funds within the project from unspent Software as a Service (SaaS) fees. No additional funding is requested.
Body
RECOMMENDATION
Staff recommends the City Council approve Amendment 4 to the agreement with Tyler Technologies, Inc. (Tyler) reallocating funding within the project from unspent SaaS fees and authorize the Chief Information Officer, or designee, to execute the Amendment. No additional funding is requested.
EXECUTIVE SUMMARY
Amendment 4 reallocates project funds to be used toward additional implementation consultant hours and travel expenses for continued work on the Financials and Human Capital Management phases.
Amendment 4 reallocates funding originally budgeted in the project for yearly hosting (SaaS) fees. The hosting fees paid over the first two years of the project were lower than budgeted due to a negotiated increase in fees as the various modules became available for use. Due to the scope of and complexities of the project, additional time is required to ensure successful implementation. The reallocation of funds will be used toward additional implementation consultant hours which includes travel expenses for on-site continued work on the Human Capital Management phase.
BACKGROUND
On January 28, 2021, Council approved an agreement with Tyler Technologies. The first amendment was approved on April 29, 2021. A project change request was approved by Council on February 9, 2023, which reallocated project funds from unneeded services. On April 27, 2023, Council approved amendments 2 & 3 to the agreement which reallocated project funds from unused services toward additional implementation hours and travel expenses.
ENVIRONMENTAL FINDINGS
The approval of this agreement is not a project for the purposes of the California Environmental Quality Act.
LOCAL PREFERENCE
Local preference is not applicable as this is a change to an existing agreement.
FISCAL IMPACT
There is no additional cost or monetary impact due to this amendment to the agreement.
Attachments:
Amendment 4