REPORT TO THE CITY COUNCIL
FROM: SCOTT L. MOZIER, PE, Director
Public Works Department
BY: Randall W. Morrison, PE, Assistant Director
Public Works Department, Engineering Division
GARINE KENDOYAN, Engineer II
Public Works Department, Engineering Division
SUBJECT
Title
Award a product purchase contract in the amount of $708,732.52 to JAM Services, Inc. of Livermore, California for the streetlight materials required for the Chinatown Project 1 & 6 Streetlights - Bid File No. 12302405 (Council District 3)
Body
RECOMMENDATION
Staff recommends that the City Council award a product purchase contract with JAM Services, Inc. in the amount of $708,732.52 as the lowest responsive and responsible bidder for the Chinatown Project 1 & 6 Streetlights and authorize the Purchasing Manager of the General Services Department or designee to sign the product purchase contract on behalf of the City of Fresno.
EXECUTIVE SUMMARY
As part of the approved Master Grant Agreement for the Transformative Climate Communities (TCC) grant program with the Strategic Growth Council (SGC) for development and implementation of greenhouse gas emissions reduction projects in the amount of $65,500,000, the City of Fresno Public Works Department is implementing the Sustainable Transportation Infrastructure (Project 1) and Chinatown Urban Greening (Project 6) projects. The projects will bring improvements to paved pedestrian facilities in Chinatown by installing streetlights, planting trees, reconstructing curb ramps, filling in sidewalk gaps and reconstructing China Alley. These improvements will be constructed along F Street, Mariposa Street, Kern Street and China Alley. Material shortages and supply chain delays are of the most significant factors leading to delay in construction project delivery. Council approval of the product purchase agreement is recommended to ensure the streetlight materials are ordered ahead of the construction bid to ensure the future contractor will receive the street light materials in a timely manner and minimize the potential supply chain delays. Both Project 1 and Project 6, including the proposed product purchase, are fully funded under the TCC grant program.
BACKGROUND
The TCC grant program was established by Assembly Bill (AB) 2722 and is administered by the SGC using Cap-and-Trade funds for the development and implementation of neighborhood-level transformative climate community plans that include multiple, coordinated greenhouse gas emissions reduction projects that provide local economic, environmental, and health benefits to disadvantaged communities. The TCC grant program takes a place-based approach that commits applicants to the achievement of economic, environmental, and public health benefits in a specific community through the deployment of integrated climate strategies that combine greenhouse gas reduction activities to achieve multiple community benefits and drive innovation. The City has been awarded grant funds of $66,500,000 from the TCC grant program to fund the development and implementation of neighborhood-level coordinated greenhouse gas emissions reduction projects that provide local economic, environmental and health benefits to disadvantaged communities.
The submittal for the grant funds, named the Transform Fresno Plan, includes coordination with several Partners to deliver a variety of California Climate Investment projects. On February 28, 2019, the City Council approved the Master Grant Agreement with SGC for development and implementation of greenhouse gas emissions reduction projects in the amount of $66,500,000. On July 25, 2019, the City Council approved a Sub-Recipient Agreement with the City’s Public Works Department for TCC Project 1 in the amount of $977,902 and Project 6 in the amount of $6,965,696 and approved resolution No. 2019-153 amending the Annual Appropriation Resolution (AAR) No. 2019-133.
In April 2020, City Council approved an agreement with DeWalt Corporation of Bakersfield, California for the preparation of plans, cost estimates, and general construction documents for Projects 1 and 6.
Material shortages and supply chain delays are of the most significant factors leading to delays in construction project delivery. To avoid such delays, staff has advertised this product purchase bid for the streetlight materials prior to construction to align product delivery with the project construction start time. The Notice Inviting Bids was published in the Business Journal on May 5, 2023, and posted on the City’s website. Two sealed bid proposals were received and opened in the public bid opening on May 30, 2023, with bids ranging from $604,583.12 to $708,732.52. One bid was rejected due to a missing bid deposit. JAM Services is deemed the lowest responsive and responsible bidder. The bids will expire 64 days after the bid opening, on August 2, 2023. If the bids are rejected or expire, the project will be rebid resulting in a delay in project construction and jeopardizing the TCC grant funding.
Staff is recommending the award of product purchase contract to JAM Services in the amount of $708,732.52 to purchase streetlight materials for Projects 1 & 6, as the lowest responsive and responsible bidder, and to authorize the Purchasing Manager of the General Services Department or designee to sign the product purchase contract on behalf of the City of Fresno.
The City Attorney’s Office has reviewed and approved this item as to form.
ENVIRONMENTAL FINDINGS
This project was determined to be Categorically Exempt under Section 15301/Class 1, 15302/Class 2, and 15304(B)/Class 4 of the California Environmental Quality Act (CEQA) Guidelines, adopted by City Council on July 25, 2019.
LOCAL PREFERENCE
Local preference was not implemented because of the TCC grant funding.
FISCAL IMPACT
The Chinatown Urban Greening projects are located in Council District 3. The overall cost of Project 1 is $977,902 and of Project 6 is $6,965,696.00 and are both funded by the TCC grant. Of the overall project budget, $172,335.01 will be used for the product purchase contract award for Project 1 and $536,397.51 for Project 6. The projects will have no impact to the General Fund.
Attachment(s):
Bid Evaluation
Standardized Contract
Vicinity Map