REPORT TO THE CITY COUNCIL
FROM: Francisco Partida, Interim Director of Aviation
Airports Department
BY: eLODIA CAVAZOS, Acoustical Program Coordinator
Airports Department
SUBJECT
Title
Approve the First Amendment to Consultant Services Agreement with CSDA Design Group, to increase the compensation by $9,679.97 and extend the term to December 31, 2026, for a total fee amount not to exceed $968,451.52 for services for the Fresno Yosemite International Airport Residential Sound Insulation Program (Council District 4)
Body
RECOMMENDATION
Staff recommend that the City Council authorize the City Manager or its designee to execute this amendment with CSDA Design Group for the provision of consultant services related to the Fresno Yosemite International Airport FAR Part 150 Noise Compatibility Program, increasing the amount from original agreement AIP 3-06-0087-091 of $958,771.55 to $968,451.52. The amended agreement will extend the contract term through December 31, 2026, and incorporate cost provisions reflecting a 9.25% escalation for AIP 3-06-0087-095, Bid File 12501265, Phase 19 Bid Group 27. This amendment will not result in an increase to the total approved project funding. Existing funds within the current FAA AIP grant budget will be reallocated to accommodate the additional expense.
EXECUTIVE SUMMARY
The acoustic treatment of eligible homes in the vicinity of FAT has been ongoing since 1994 with funding from the Federal Aviation Administration (FAA) as part of its Residential Sound Insulation Program, locally known as the Sound Mitigation Acoustical Remedy Treatment (SMART) Program. To date, 1325 homes have been acoustically treated at no cost to the homeowners. FAA Airport Improvement Program (AIP) federal fiscal year 2021 grant funding for the SMART program has been received allowing the Department to implement the next phase of the Program. The proposed consulting services amended agreement with CSDA will continue to provide program administration, testing, design and construction management for the acoustic treatment of 40 single family residences.
BACKGROUND
The SMART Program is an element of the FAA approved Part 150 Noise Compatibility Program (NCP) for FAT that provides Federal funding to reduce interior noise levels in residential units located within a designated noise-impacted area around the airport. Participation in the Program is voluntary. Owners of homes located inside the 65 CNEL boundary, as identified on the FAA approved Noise Exposure Map, 40 of the eligible untreated single-family homes experiencing the highest noise levels were selected based on their proximity to the airport. The 65 CNEL is established through a FAA noise modeling program that takes into account a number of factors, including: (i) noise monitoring around the airport, (ii) types of aircraft using FAT, and (iii) frequency and time of flights. There are a total of 1664 residential parcels remaining to be treated within the current SMART program 65 CNEL noise contour with 40 currently out to bid for construction and 1624 remaining to be considered for acoustic treatment.
CSDA Design Group was originally selected through a competitive Request for Qualifications (RFQ) process the Airports Department (Department) solicited Statements of Qualification from consulting services firms with the capability and experience necessary to provide comprehensive planning, public outreach, testing, design, and construction administration for acoustic modification of single-family homes, multi-family homes and noise sensitive facilities. The Department advertised the RFQ in The Business Journal and on the airport’s website along with a direct mailing to known interested firms. Three professional consulting firms responded to the RFQ. Their qualifications were evaluated and rated by a committee of five in accordance with the provisions of the RFQ and FAA regulations. CSDA Design Group of San Francisco, CA was determined to be most qualified to perform the Project.
The scope of work and fee contained in the original agreement represent extensive review and negotiation with the consultant and the FAA including an independent third-party fee evaluation. The FAA approved the original agreement as negotiated.
The agreement utilizes Standard Document #FYI-S-18.0, pre-approved as to form by the City Attorney’s Office and used without modification as certified by Airports staff.
ENVIRONMENTAL FINDINGS
By the definition provided in the California Environmental Quality Act Guidelines Section 15378, this item does not qualify as a “project”.
LOCAL PREFERENCE
Local preference is not applicable because this is an amendment to an existing contract.
FISCAL IMPACT
The SMART Program provides an enhanced quality of life for homeowners, improves neighborhoods, and creates construction related jobs. 100% of the funding for this design work is provided by an FAA AIP grant. The project is included in the City’s FY23 adopted budget. There is no impact to the City's General Fund from this action.
Attachments:
Original Agreement
First Amendment w/Revised Schedule of Fees & Expenses
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