REPORT TO THE CITY COUNCIL
FROM: BRIAN BARR, Director
General Services Department
BY: ROBIN O’MALLEY, Facilities Manager
General Services Department, Facilities Management Division
Craig Ricci, Project Manager
General Services Department, Facilities Management Division
SUBJECT
Title
Approve the First Amendment to the Consultant Agreement with Provost & Pritchard Engineering Group, Inc. expanding services to incorporate the Santa Fe Phase II ADA Parking Lot and Path of Travel Upgrades, for an increased contract amount of $177,500 plus a contingency amount not to exceed $15,000, revising the total contract amount to $310,000 plus a revised contingency amount not to exceed $30,000 and authorize the General Servies Director or designee to execute all related documents (Council District 3)
Body
RECOMMENDATION
Staff recommends Council approve the First Amendment to the Consultant Agreement with Provost & Pritchard Engineering Group, Inc. expanding services to incorporate the Santa Fe Phase II ADA Parking Lot and Path of Travel Upgrades, for an increased contract amount of $177,500 plus a contingency amount not to exceed $15,000, revising the total contract amount to $310,000 plus a revised contingency amount not to exceed $30,000 and authorize the General Servies Director or designee to execute all related documents
EXECUTIVE SUMMARY
In accordance with the City of Fresno’s ADA Transition Plan, the City must plan and remediate barriers for access. In the FY2021-2022 ADA Transition Plan update, the City added the Santa Fe Depot to the list of facilities with identified barriers for access. On June 20, 2024, Council approved a Consultant Services Agreement with Provost and Prichard for the Santa Fe Depot Phase I Exterior ADA Upgrades project. General Services Department now seeks to expand the design and engineering services necessary to address the Phase II barriers identified on the exterior of the site. The remediation for Phase II focuses on ADA parking lot upgrades and paths of travel to the train platform. The Historic Santa Fe Depot opened in 1899, serving the community in both Amtrak rail and Greyhound bus transportation.
The City is required to eliminate barriers to access at the Santa Fe Depot per settlement agreement between the City and Department of Justice. The settlement agreement commits the City to promptly address ADA deficiencies at the Santa Fe Depot.
BACKGROUND
The Santa Fe Depot, located at 2650 Tulare Street, serves the community in both rail and bus transportation. The facility was built in 1899 and has been expanded and remodeled on numerous occasions. The most recent substantial remodel completed by the City was in 2003.
The Americans with Disability Act (ADA) is a comprehensive civil rights law for persons with disabilities. The ADA states that its purpose is to provide a "clear and comprehensive national mandate for the elimination of discrimination against individuals with disabilities." In accordance with the City of Fresno’s Transition Plan, required by Title II of the ADA, the City must identify and provide a plan to remediate barriers for access. The Santa Fe Depot was added to the City’s Transition Plan in the FY2021-2022 update which identified barriers to access on the interior and exterior of the facility. The City is responsible for these upgrades.
The General Services Department completed numerous ADA upgrades to the interior of the facility in Fiscal Year 2024. General Services now seeks to commence Phase II design and engineering services on ADA upgrades necessary to address barriers on the remainder of the property, as identified in the ADA Transition Plan. The primary areas requiring ADA upgrades are the exterior paths of travel and the parking lot.
The remediation has been divided into two phases. Phase I focuses on street side improvements such as curb ramps and the exterior path of travel from the automobile drop off zone to the front entrance of the facility. Council approved Phase I engineering and design services on June 20, 2024.
The remediation for Phase II will focus on ADA improvements to the Santa Fe Depot parking lot and exterior paths of travel from designated accessible parking spaces to Amtrak’s train platform. It will also include exterior paths of travel from Santa Fe and Tulare Avenues to Amtrak’s train platform. Approval of the First Amendment will enable the consultant to begin Phase II engineering and design services.
In accordance with a settlement agreement between Amtrak and the federal government, Amtrak is responsible for the design and construction of ADA upgrades specifically located on the platform. The City has no responsibility for ADA improvements to the train platform. Per the City’s ADA Transition Plan and a separate settlement agreement between the Department of Justice and City, the City has responsibility for ADA improvements on city property outside of the train platform. General Services is returning to Council with this amendment incorporating Phase II design and engineering requirements following the receipt of engineering information from Amtrak regarding their project.
The Santa Fe Depot is listed on the National Register of Historic Places and is included in the local and state registries. As such, site remediation that impacts the historic features is subject to approval of the local and state Historic Preservation Commissions.
The Consultant is responsible for determining the full extent of ADA improvements necessary and will provide the City with an estimate of probable construction costs as engineering progresses.
The City Attorney has approved the contract as to form.
ENVIRONMENTAL FINDINGS
Council adopted Environment Assessment No. SFD0700 on June 20, 2024, a determination that the proposed project is exempt from the California Environmental Quality Act (CEQA) as set forth in CEQA Guidelines Section 15301/Class 1 and Section 15302/Class 2.
None of the exceptions to categorical exemptions set forth in CEQA Guidelines Section 15300.2 apply to this project.
LOCAL PREFERENCE
Provost and Pritchard Engineering Group, Inc. is a local business, as defined by the Fresno Municipal Code.
FISCAL IMPACT
The initial stages of Phase II design and engineering have been appropriated in the FY2025 adopted budget under the Public Works Department. The funding source is the General Fund and Santa Fe Depot Facility Fund.
Attachments:
First Amendment to Agreement
Consultant Agreement