REPORT TO THE CITY COUNCIL
FROM: BRYON HORN, Chief Information Officer
Information Services Department
SUBJECT
Title
Approve the purchase of laptops, docking stations, and desktops from Dell Technologies (Dell) in an amount not to exceed $2,525,100, utilizing NASPO Contract MNWNC-108/7-15-70-34-003 for year two of the Citywide Computer Replacement Plan (Plan).
Body
RECOMMENDATIONS
Staff recommends that City Council approve the purchase of laptops, docking stations, and desktops from Dell Technologies in an amount not to exceed $2,525,100 utilizing NASPO Contract MNWNC-108/7-15-70-34-003.
EXECUTIVE SUMMARY
On March 10, 2022, the City Council approved AAR No. 2021-178 to appropriate $500,000 for the newly established Citywide Computer Replacement Plan. In the FY23 and FY24 approved budgets, $1.6 million and $2.525 million were allocated, respectively, from fixed revenues to fund the citywide replacement plan. The first order of year two is projected to be $1.454 million and is for 500 laptops, 500 docking stations, and 100 desktops from Dell, replacing the oldest city computers in the 5-year replacement cycle. Due to the fluctuating cost of technology and possible supply issues, we are asking for an amount not to exceed $2,525,100 for any potential increases. Funding for this contract is available within the adopted FY24 budget and pricing is based on NASPO Contract MNWNC-108/7-15-70-34-003.
BACKGROUND
The Plan was put in place to establish predictable technology replacement cycles. In past years, budget constraints have resulted in continued use of outdated equipment which, in turn, has increased our cyber security risk. The Information Services Department (ISD) believes that computer replacements should not be considered one-time costs but rather an ongoing expense of running the City. Creating predictable replacement cycles will keep the City's business operations running effectively, allow departments to easily plan for com...
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