REPORT TO THE CITY COUNCIL
April 28, 2021
FROM: JOE VARGAS, Assistant Director
Department of Transportation
BY: CAROLINA ILIC, Planning Manager
Department of Transportation, Planning Division
JEFF LONG, Senior Transit Planner
Department of Transportation, Planning Division
SUBJECT
Title
Approve the award of a product requirements contract, with two optional one-year extensions, to Casey Printing of King City, California, for FAX schedule guide printing services for a total $60,999.61 for the first two years, not to exceed $121,999.22 over four years (Bid Eval 9572)
Body
RECOMMENDATION
Staff recommends Council approve the award of a two-year product requirements contract, with two optional one-year extensions, to Casey Printing of King City, California, for schedule guide printing services for a total of $60,999.61 for the first two years, not to exceed $121,999.22 over four years.
EXECUTIVE SUMMARY
The Department of Transportation-FAX seeks to award a product requirements contract to provide printing services. The requirements contract will be utilized to print schedule guides which are provided to passengers at no cost and used to navigate the bus system. The product requirements contract is being awarded through a competitive bidding procurement process and funded using local transportation funds. This is a re-bid of Bid File 9542 which Council approved rejecting all bids on October 22, 2020, in order to try and solicit additional participation from local vendors. The Purchasing division conducted outreach to fourteen local vendors to encourage bidding and extended assistance on how to register and use Planet Bids. In addition, the department changed the funding source for this procurement from federal to local, since federal funds require more stringent contract language which may deter vendors from participating. On January 26, 2021, five sealed bids were received and opened at a public bid opening, including one bid from a local vendor. ...
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