REPORT TO THE CITY COUNCIL
FROM: BROCK D. BUCHE, PE, PLS, Director
Department of Public Utilities
BY: MARTIN WENDELS, Project Manager
Department of Public Utilities - Water Division
SUBJECT
Title
Reject all bids for the Requirements Contract for meter boxes, lids, and related parts (Bid File 9665) (Citywide)
Body
RECOMMENDATION
Staff recommends that Council reject all bids for the Requirements Contract for meter boxes, lids, and related parts (Bid File 9665).
EXECUTIVE SUMMARY
The Department of Public Utilities - Water Division, seeks to reject the sole bid proposal for the Requirements Contract for Meter Boxes. The sole proposal received in the amount of $519,324.65 by Pace Supply, Corp. (Pace) was determined to be in excess of the current contract by more than 200 percent. The current contract is with Pace and has two one-year extensions remaining.
BACKGROUND
The City of Fresno has utilized Badger meter products since the inception of the automatic water meter reading program which was completed at the end of 2012. Upgrades to water meter and transmitter technology have occurred which have resulted in a need for meter boxes and lids to change as well. The current meter box and lid configuration do not accommodate the newest transmitter technology and require retrofitting in order to allow acceptable fit and signal transmission. In an effort to minimize retrofitting costs and expedite the installation process, Water Division staff revised the meter box specifications to match the current transmitter technology needs and advertised an updated requirements contract.
On August 31, 2022, four (4) Building Exchanges were provided with updated specifications and a Notice Inviting Bids for a Requirements Contract for Meter Boxes (BF 9665). Six (6) specifications were distributed to prospective bidders. On October 25, 2022, a total of one (1) bid was received and opened. Pace was determined to be the sole responsible and responsive bidder. The sole...
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