REPORT TO THE CITY COUNCIL
FROM: BRIAN BARR, Director
General Services Department
BY: SZARINA LOZANO, Management Analyst II
General Services Department
SUBJECT
Title
Award a requirements contract for municipal fleet motor oils and lubricants to Van De Pol Petroleum of Fresno, California for three years, with three optional one-year extensions, for an amount not-to-exceed $134,408 per year plus annual CPI adjustments (Bid File 12400150).
Body
RECOMMENDATION
Staff recommends Council approve the award of a requirements contract for municipal fleet motor oils and lubricants to Van De Pol Petroleum of Fresno, California for three years, with three optional one-year extensions, for an amount not-to-exceed $134,408 per year plus annual CPI adjustments.
EXECUTIVE SUMMARY
The General Services Department, Fleet Management Division, requests approval to establish a requirements contract for the purchase of motor oils and lubricants. This contract will stabilize the supply and pricing for the complete range of motor oils and lubricants used by the City's municipal fleet. Having readily available resources is essential to the work of the General Services Department, Fleet Management Division, to ensure vehicles and equipment for the municipal fleet are operational. Due to historical and anticipated costs for motor oils and lubricants, the Purchasing Division has recommended a multi-year requirements contract be established to conform to purchasing best practices.
BACKGROUND
The General Services Department, Fleet Management Division is responsible for maintaining approximately 2,600 active vehicles and equipment for the City of Fresno. Fleet Management serves the City departments by providing reliable like new transportation to support their needs and service responsibilities. This is done by scheduling and performing preventative maintenance, identifying repairs, and replacing equipment in a timely manner.
In the municipal fleet, motor oils and lubricants whic...
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