REPORT TO THE CITY COUNCIL
FROM: SCOTT L. MOZIER, P.E., Director
Public Works Department
BY: BRIAN E. RUSSELL, Assistant Director
Public Works Department, Streets, Landscape, and Graffiti Divisions
MARK A. RIVAS, Senior Management Analyst
Public Works Department, Streets, Landscape, and Graffiti Divisions
SUBJECT
Title
Actions pertaining to the award of a requirements contract to Vulcan Materials Co. in the amount up to $5,826,127.50 for the purchase of Asphalt Concrete Material. (Bid File 12300991) (City-wide)
Body
RECOMMENDATION
Staff recommends that the City Council award a requirements contract in the amount up to $5,826,127.50 plus 20% contingency, per year, for one (1) year with the option for four (4) one-year extensions to Vulcan Materials Co., as the lowest responsive and responsible bidder for the purchase of Asphalt Concrete Material and to authorize the Public Works Director or designee to sign the contract on the City's behalf.
EXECUTIVE SUMMARY
The Street Maintenance Division of Public Works uses a requirements contract to purchase asphalt concrete materials to be used by City crews for pavement maintenance in various locations in the City of Fresno. Staff is currently purchasing materials utilizing a 6-month extension of the prior contract. A re-bid was initiated to establish a new requirements contract on January 25, 2023. Funding for this contract is included in the FY2023 budget. After evaluation, staff recommends award of a one (1) year contract with the provisions for four (4) one-year extensions to Vulcan Materials Co. in the amount up to $5,826,127.50 plus a 20% contingency per year.
BACKGROUND
The Department of Public Works Street Maintenance Division uses asphalt concrete materials for various paving operations, such as pavement reconstruction, overlay, pothole repairs, and localized asphalt patching. These materials are used by City crews throughout the year and are transported to various jobsites around ...
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