REPORT TO THE CITY COUNCIL
FROM: JENNIFER K. CLARK, AICP, Director
Planning & Development Department
BY: MELISSA ALMAGUER, Parking Division Manager
Planning & Development Department
SUBJECT
Title
Actions pertaining to IPS Group, Inc. as the Sole Source Original Equipment Manufacturer (OEM) for parking meter equipment, materials, supplies and components:
1. ***RESOLUTION - Authorizing an exception to the formal bidding procedures and award a Sole Source Product Purchase Contract with IPS Group, Inc. (Subject to Mayor's Veto)
2. Award a multi-year Sole Source Product Purchase Contract with IPS Group, Inc. for three years with provisions with the option for three one-year extensions thereafter, in an amount not to exceed $1,366,000 per year.
3. Authorize the Purchasing Manager or their designee, to execute all documents related to the Sole Source Product Purchase Contract with IPS Group, Inc.
Body
RECOMMENDATION
It is recommended that the City Council adopt the Resolution authorizing an exception to the formal bidding procedures and award a Sole Source Product Purchase Contract with IPS Group, Inc., award a multi-year Sole Product Purchase contract with IPS Group, Inc. and authorize the Purchasing Manager to execute a multi-year sole source product purchase contract with IPS Group, Inc. in an amount not to exceed $1,366,000 for a three-year term, with provisions for three optional one-year extensions.
EXECUTIVE SUMMARY
The Planning and Development Department, Parking Division, requests approval of a sole source product purchase contract with IPS Group, Inc. (IPS) for the continued procurement of parking meter equipment, replacement parts, and related components necessary to maintain the City's existing IPS single-space parking meters. The proposed contract has a total estimated value of $1,366,000 over an initial three-year term, with provisions for three optional one-year extensions.
IPS Group, Inc. is the sole manufacturer and authorized pr...
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