REPORT TO THE CITY COUNCIL
FROM: Andrew Janz
City Attorney
SUBJECT
Title
Approve a change order to the Master Service Agreement with Innovative Computing Systems, Inc., for $26,000, for document management software
Body
RECOMMENDATION
Staff recommends that City Council approve a change order to the Master Service Agreement with Innovative Computing Systems, Inc., (ICS) for $26,000, for the iManage document management software.
EXECUTIVE SUMMARY
Due to an increasing need for efficiency in document management and increasingly digital workflow, the City Attorney requires a legal document management system to house and organize files used in providing legal services. The change order was necessary to customize the interaction between the City's network/server, third party software and iManage.
BACKGROUND
The City Attorney's Office (CAO) serves as the in-house law firm for the City. In recent years, the office has realized a greater need for efficient document management and explored potential mechanisms to address the need. The Information Services Department (ISD) has been rolling out software aimed at creating similar efficiencies city-wide. The CAO, ISD, and ICS worked together to ensure the iManage software properly interfaced with the City's network and the third-party software used by the CAO. The change order addresses the additional time necessary to properly integrate the iManage software to the City's network and server environment, CAO's third party software, and troubleshooting.
ENVIRONMENTAL FINDINGS
Pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15378, this item is not a project for the purposes of CEQA.
LOCAL PREFERENCE
Local preference was not implemented because this is a change order to the original agreement.
FISCAL IMPACT
If approved this item should not impact the General Fund; the total contract amount of $26,000 can be absorbed into the City Attorney's Office's FY 2025 budget.
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