REPORT TO THE CITY COUNCIL
FROM: SANTINO DANISI, MBA, Director/City Controller
Finance Department
BY: KALEB NEUFELD, MBA, Assistant Director/Assistant Controller
Finance Department
SUBJECT:
Title
Reject all proposals of a three-year Base Contract, with options for three one-year extensions, for armored car transport services (Bid File 12500366).
Body
RECOMMENDATION(S)
Staff recommends that Council reject all proposals for a three-year base contract, with options for three one-year extensions, for armored car transport services. Staff recommends the rejection of all proposals due to cost proposal submissions of more than double the current service provider and a lack of local service office by both proposers.
EXECUTIVE SUMMARY
The Finance Department released a Request for Proposals (RFP) on September 20, 2024, seeking proposals from qualified service providers who could successfully manage the City of Fresno's need for armored car services and the transportation of cash, coin and checks to a secure vaulted location in the City of Fresno.
The formal RFP process was utilized, posting on the City's Planet Bids portal for a total of six (6) weeks and staff from the Purchasing Division specifically reached out to the three local companies in the area that provide these services. Copies of the specifications were requested and distributed to fourteen (14) prospective proposers and only two proposals were submitted. On November 19, 2024, proposals were received and reviewed by the Selection Committee making up subject matter experts and staff from the Finance and Transportation Departments. After examining the proposals, the Selection Committee determined that due to higher than expected proposal costs and a lack of a local service office by both proposers, a rejection of all proposals was recommended.
BACKGROUND
Armored car transport services are provided to various departments throughout the City of Fresno for the secure transport of cash, coin, ...
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