REPORT TO THE CITY COUNCIL
FROM: BRYON HORN, Chief Information Officer
Information Services Department
BY: DENNIS JONES, Systems & Applications Manager
Information Services Department
SUBJECT
Title
Approve the Second Amendment to Agreement with CentralSquare, authorizing the CIO to renew the software hosting, maintenance, and support services with CentralSquare in the amount of $234,551.88.
Body
RECOMMENDATION
Staff recommends the City Council approve the Second Amendment to Agreement with CentralSquare, authorizing the CIO to renew annual software hosting, maintenance, and support services with CentralSquare, supporting the utility billing application to be renewed at an amount of $234,551.88. Council approved a contract with CentralSquare in 2019 for 5 years with annual renewals not to exceed $225,000, therefore, the Information Services Department (ISD) is seeking Council approval for another year at the increased amount.
EXECUTIVE SUMMARY
The City of Fresno is completing a 5-year term with CentralSquare which was previously approved by Council with a not to exceed amount of $225,000 per year through 2023. The Council approved 2019 contract allowed renewals to continue annually, and, through annual support fee increases, the yearly amount for calendar year 2024 is now $234,551.88 which exceeds the previously Council approved amount of $225,000. We are requesting approval for the Second Amendment to Agreement and authorization for the CIO to renew the CentralSquare hosting and support at this new amount. ISD shall evaluate the need for another renewal in Fiscal Year 2025. Appropriations exist in ISD's FY24 budget.
BACKGROUND
The City has used CentralSquare software on-premise and as a hosted solution continually since 1992. CentralSquare was formerly known as Superion, SunGard Public Sector and before that as HTE.
On April 1, 2009, the City entered into an Application Services Provider agreement for a term of 5 years with SunGard Public S...
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