December 18, 2014
FROM: MICHAEL LIMA, Controller/Finance Director
Finance Department
BY: GARY WATAHIRA, Purchasing Manager
Finance Department, Purchasing Division
SUBJECT
Title
Approve a twelve (12) month interim contract extension, not to exceed $498,000 with Ray Morgan Company ("RMC") of Fresno, California, to continue to provide uninterrupted printing and copying services at City Hall and other City facilities
Body
RECOMMENDATIONS
Approve a twelve (12) month interim contract extension, not to exceed $498,000 with RMC of Fresno, California, to continue to provide uninterrupted printing and copying services at City Hall and various City facilities; and authorize the Controller or his designee to sign and execute the standardized contract, approved as to form by the City Attorney's Office, on behalf of the City of Fresno.
EXECUTIVE SUMMARY
The Purchasing Division of the Finance Department has a current contract with RMC, expiring on December 31, 2014, to provide printing and copying services citywide. RMC was initially selected through a competitive selection process and put under contract to provide printing and copying services for City Hall and various City facilities and has performed satisfactorily under their current contract. An interim contract is necessary to allow RMC to provide uninterrupted printing and copying services at City Hall and various City facilities until a new Request for Proposal ("RFP") can be completed. Currently the monthly payment for City Hall and various other City facilities is approximately $41,500. The total amount for this twelve (12) month interim contract will not exceed $498,000.
BACKGROUND
RMC was selected for printing and copying services through an RFP and review process conducted in 2007. Three proposals were received at that time and RMC was declared the best overall value to the City of Fresno. A three-year contract was agreed upon with provisions for three 1-year extensions. Exerc...
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