REPORT TO THE CITY COUNCIL
FROM: BRYON HORN, Chief Information Officer
Information Services Department
BY: FRANK D. VAWTER, Assistant Director
Information Services Department
SUBJECT
Title
Approve a three-year Agreement with Dell Marketing L.P. to renew Microsoft Enterprise licensing for the City in the amount of $4,659,649.05, in accordance with purchasing procedures from cooperative purchase agreements as set forth in Administrative Order 3-1.
Body
RECOMMENDATION
Staff recommends Council authorize the Chief Information Officer to enter into a three-year Agreement with Dell Marketing L.P. to renew Microsoft Enterprise licensing for the City in the amount of $4,659,649.05 in accordance with purchasing procedures from cooperative purchase agreements as set forth in Administrative Order 3-1.
EXECUTIVE SUMMARY
The Information Services Department (ISD) has maintained an Enterprise Agreement to cover the support and licensing of Microsoft software products. The total amount of the three-year contract is $4,659,649.05, spread evenly over the three-year term at $1,553,216.35, annually. The licensing shall be priced and purchased using a cooperative purchase agreement as set forth in Administrative Order 3-1. ISD will be using the County of Riverside Agreement to complete this purchase. In addition, ISD procured three bids from those vendors who are authorized to provide licensing from the Riverside Agreement and chose the lowest bidder.
In addition to the Microsoft software, such as Windows, Office, Teams, and OneDrive, that run on desktop and laptops the City also uses a variety of other Microsoft products. These software products make up the majority of the software that run the City's technology operations. The City has entered into this agreement with Microsoft to assure that the City maintains its investment in software, via the Software Assurance program, and keeps current the licensing on productivity applications.
BACKGROUND
It is common for ...
Click here for full text