REPORT TO THE CITY COUNCIL
FROM: HENRY FIERRO, Budget Director
Budget and Management Studies Department
BY: PEDRO RIVERA, Budget Manager
Budget and Management Studies Department
ERLYN NERI, Senior Budget Analyst
Budget and Management Studies Department
SUBJECT
Title
Actions pertaining to RFP 12401452 for Central Services Cost Allocation Plan (CAP) and Indirect Cost Rate Proposal (ICRP) Consultant Services
1. Approve a three (3) year consultant services agreement, with two optional one-year extensions, exercisable at the City's sole discretion not to exceed $29,750 per year with MGT of America Consulting, LLC to perform Central Services Cost Allocation Plan (CAP) and Indirect Cost Rate Proposal (ICRP) Services
2. Authorize the City Manager, or designee, to sign the consultant services agreement on behalf of the City.
Body
RECOMMENDATION
Staff recommends that the City Council award a consultant services agreement with MGT of America Consulting, LLC in the amount not to exceed $29,750 per year for three years with two optional one-year extensions, exercisable at the City's sole discretion and authorize the City Manager, or designee, to sign the consultant services agreement on behalf of the City.
EXECUTIVE SUMMARY
The Budget and Management Studies Department initiated a request for proposal (RFP) for Cost Allocation Plan (CAP) and Indirect Cost Rate Proposal (ICRP) services. For the prior ten years, the City has utilized the services of MGT of America Consulting, LLC for the preparation and federal submission of the City's CAP and ICRPs. The US Department of Transportation - Federal Transit Administration (DOT-FTA) reviewed and approved the City's Predetermined indirect Cost Rate, effective July 1, 2021, to June 30, 2025, which has allowed the City to pursue millions of dollars in federal and state reimbursement of indirect costs for City projects. The RFP was published in Planet Bids and the City received three responses during the ope...
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