REPORT TO THE CITY COUNCIL
FROM: AARON A. AGUIRRE, Director
Parks, After School, Recreation and Community Services Department
BY: SHELBY MACNAB, MPA, Assistant Director
Parks, After School, Recreation and Community Services Department
ELIZABETH FRAIRE, Business Manager
Parks, After School, Recreation and Community Services Department
SUBJECT
Title
Approve a Second Amendment to the Best Tours & Travel Service Contract to extend the term to August 26, 2027, and increase spending authority by $110,000 for a total amount not to exceed $263,700
Body
RECOMMENDATION
Staff are recommending that the City Council approve a Second Amendment to the Service Contract (Contract) between the City of Fresno and Best Tours & Travel (BT&T) for charter bus services. Staff also recommend authorizing the City Manager or designee to sign the amendment and all related documents.
EXECUTIVE SUMMARY
In order to implement Camp Fresno programming, staff are seeking approval of the Second Amendment for charter bus services which will extend the existing contract term with BT&T to August 26, 2027, and increase spending authority by $110,000 to a total amount not to exceed $263,700.
BACKGROUND
On an annual basis, the Parks, Afterschool, Recreation, and Community Services (PARCS) operates a youth camp at Camp Fresno. Charter bus services are needed to transport youth to Camp Fresno. On May 16, 2023, the Parks, Afterschool, Recreation, and Community Services (PARCS) Department issued a request for proposals (RFP) for a Requirements Contract for Charter Bus Services. On July 20, 2023, the City Council approved the service contract for charter bus services with BT&T for an amount not to exceed $153,700 plus annual CPI increases.
On June 5, 2025, PARCS executed a no-cost one-year extension and added the Motorcoach Transportation Policy and Procedure that outlines the service expectations. Staff are now requesting approval to exercise the final extension to continue cha...
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