REPORT TO THE CITY COUNCIL
FROM: BILLY P. ALCORN, Fire Chief
Fire Department
SUBJECT:
Title
Approve the award of a Product Requirements Contract for X-Naut iPad Cooling Cases to Cook's Communications, Corp. of Fresno, California, in an amount not to exceed $154,552.61 for the initial three-year term and $51,517.54 for the optional one-year extension, plus PPI increases. (Bid File No. 12602107)
Body
RECOMMENDATION
Staff recommends the City Council approve the award of a Product Requirements Contract for iPad X-Naut Cooling Cases to Cook's Communications Corp., Fresno, California, in an amount not to exceed $154,552.61 for the initial three-year term and $51,517.54 for the optional one-year extension, plus PPI increases.
EXECUTIVE SUMMARY
The City of Fresno Fire Department issued a formal bid for a Product Requirements Contract for X-Naut iPad Cooling Cases (Bid File No. 12602107). Bids were opened on June 16, 2026. One (1) bid was received. Cook's Communication's Corp. submitted the lowest responsive and responsible bid at $154,552.61.
Cook's Communication Corp. has been one of the City of Fresno's communication vendors and has demonstrated the ability to meet the Department's specifications. Staff recommends award to Cook's Communications Corp. as the lowest responsive and responsible bidder.
BACKGROUND
The Fire Department is updating the mobile data terminals (MDT) in apparatus to iPads. The Department initiated a requirements contract for X-naut cooling cases and mounting equipment.
The X-naut case has multiple fans that keep the iPad at normal operating temperatures, so it does not activate the safety shut down feature to protect its internal components. The mounting hardware and charging system allows the iPad to be mounted inside the fire apparatus to keep it supplied with power for the fans and iPad without having wires to plug and unplug.
A formal bid was advertised on May 19, 2026, with a scheduled bid opening of June 16, 2026.
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