REPORT TO THE CITY COUNCIL
FROM: GEORGEANNE A. WHITE, City Manager
Office of Mayor & City Manager
BY: RUTH F. QUINTO, CPA, Assistant City Manager
Office of Mayor & City Manager
SUBJECT
Title
Approve agreement with Moss Adams, LLP for consultant services for agreed-upon procedures for $190,640 (RFP No. 10121)
Body
RECOMMENDATION
Staff recommends that Council approve consultant services agreement with Moss Adams, LLP in the amount of $190,640 for the review, evaluation and assessment of all credit card expenditures and all reimbursement requests in excess of $100 (non-credit card expenditures) from March 1, 2017 through March 30, 2022 (5 years) for all City employees, including elected and appointed officials.
EXECUTIVE SUMMARY
Staff issued RFP No. 10121 for consultant services, with responses due by June 17, 2022, as a result of the Administration and Council's request for a third-party review, evaluation and assessment of all credit card expenditures and all requests for reimbursement in excess of $100, for all City employees, including elected and appointed officials.
Council requested proposals for a total of ten years, roughly from March 1, 2012 to March 30, 2022. However, going back ten years is problematic due to the lack of available historical records and the anticipated exorbitant amount of staff time required to produce the required older records. Therefore, RFP No. 10121 bifurcated the request into two distinct categories: the past five years, March 1, 2017 to March 30, 2022; and, the five years prior thereto, March 1, 2012 through February 28, 2017. The City received only one response to the request for proposals. Moss Adams, LLP. Given the current timing, the estimated project completion time frame is estimated to be 60 to 90 days.
Staff recommends Council approve the attached consultant services agreement with Moss Adams, LLP, in the amount of $190,640 covering the period March 1, 2017-March 30, 2022.
BACKGROUND
Staff issued R...
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