REPORT TO THE CITY COUNCIL
January 28, 2021
FROM: BRYON HORN, Chief Information Officer
Information Services Department
BY: DENNIS JONES, Systems & Applications Manager
Information Services Department
SUBJECT
Title
Award a 5-year agreement for Enterprise Resource Planning System and Implementation Services to Tyler Technologies, in the amount of $11,045,960 for implementation and hosting (Software as a Service) of Financials, Human Capital Management (ERP) and Utility Billing software.
Body
RECOMMENDATION
Staff recommends the City Council approve an agreement with Tyler Technologies in an amount not to exceed $11,045,960 over 5 years for implementation and hosting of Financials, Human Capital Management and Utility Billing software which will replace the City's current PeopleSoft (Financials and HR) and CentralSquare (Utility Billing) systems; and authorize the Chief Information Officer, or designee, to execute the agreement on behalf of the City of Fresno.
EXECUTIVE SUMMARY
On May 8, 2019, the City released an RFP (#3650) requesting proposals for an Enterprise Resource Planning System and Implementation Services. The RFP received 14 responses. An evaluation committee, working with staff across City departments, narrowed the recommendation to Tyler Technologies. The FY21 budget has $6,500,000 appropriated for this project. ISD will continue to collect yearly appropriations to pay for the project. An evaluation committee report is included with the agenda package.
BACKGROUND
The City's current PeopleSoft Financials and HRMS systems went live in 1999 and have been maintained and upgraded through the years. During the economic downturn several years ago, the decision was made to move to 3rd party support for PeopleSoft in order to save money. This move saved money but did not allow for the latest patches, fixes and updates to PeopleSoft. The City has reached a crossroads on whether to allocate significant funds to upgrade PeopleSoft to ...
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