City of Fresno - File #: ID 23-1312

• File #: ID 23-1312
• Version: 1
• Type: Action Item
• Status: Passed
• File created: 8/29/2023
• In control: City Council
• On agenda: 9/14/2023
• Final action: 9/14/2023
• Title: Approve the award of a Requirements Contract to E.J. Ward, Inc., of San Antonio, Texas for one year with one optional one-year extension for the purchase of vehicle fueling and monitoring equipment, in the amount of $200,000 per year plus annual CPI increases. (Bid File 9674)
• Sponsors: General Services Department

Date	Ver.	Action By	Action	Result
9/14/2023	1	City Council	ADOPTED	Pass

REPORT TO THE CITY COUNCIL


FROM: BRIAN BARR, Director
General Services Department

BY: DUANE MYERS, Fleet Manager
General Services Department, Fleet Management Division

MELISSA PERALES, Purchasing Manager
General Services Department, Purchasing Division

SUBJECT
Title
Approve the award of a Requirements Contract to E.J. Ward, Inc., of San Antonio, Texas for one year with one optional one-year extension for the purchase of vehicle fueling and monitoring equipment, in the amount of $200,000 per year plus annual CPI increases. (Bid File 9674)

Body
RECOMMENDATION

Staff recommends Council approve the award of a Requirements Contract to E.J. Ward, Inc., of San Antonio, Texas for one year with one optional one-year extension for the purchase of fueling and monitoring equipment, in the amount of $200,000 per year plus annual CPI increases.

EXECUTIVE SUMMARY

The General Services Department, Fleet Management Division, is recommending a cooperative purchase agreement (CPA) with E.J. Ward, Inc. for the purchase of vehicle fueling and monitoring equipment. This hardware is installed on all city vehicles and allows municipal fleet vehicles to fuel at city fuel sites. The hardware also monitors and records fuel usage by vehicle number. The cooperative purchase agreement will be authorized through a competitively solicited cooperative procurement process administered by Sourcewell (a State of Minnesota local government agency).

BACKGROUND

The General Services Department, Fleet Management Division is responsible for maintaining approximately 2,600 active vehicles and equipment for the City of Fresno. This includes vehicle acquisitions, whole-life maintenance, fueling, and end-of-life disposal. Fleet Management serves City departments by providing reliable like-new transportation to support their needs and service responsibilities. This is done by scheduling and performing preventative maintenance, identifying repairs, and replacing equipment in a timel...