REPORT TO THE CITY COUNCIL
June 13, 2019
FROM: SCOTT L. MOZIER, PE, Public Works Director
Public Works Department
BY: ANDREW J. BENELLI, PE, City Engineer / Assistant Director
Public Works Department
BRIAN E. RUSSELL, Public Works Manager
Public Works Department, Street Maintenance Division
SUBJECT
Title
Actions pertaining to the award of a requirements contract to Calaveras Materials, Inc., of Fresno, California in the amount of $2,838,662.75 for the purchase of Asphalt Concrete Material. Bid File No. 9469 (City Wide)
Body
RECOMMENDATION
Staff recommends that the City Council award a requirements contract in the amount of $2,838,662.75 for one (1) year with the option for four (4) one-year extensions to Calaveras Materials, Inc., of Fresno, California, as the lowest responsive and responsible bidder for the purchase of Asphalt Concrete Material and to authorize the Public Works Director or designee to sign the contract on the City's behalf.
EXECUTIVE SUMMARY
The Street Maintenance Division of Public Works uses a requirements contract to purchase asphalt concrete materials to be used by City crews for pavement maintenance in various locations throughout the City of Fresno. The prior contract has expired and a re-bid was initiated to establish a new requirements contract. Funding for this contract is included in the FY2019 and FY2020 budget. After evaluation, staff recommends award of a one (1) year contract with the provisions for four (4) one-year extensions to Calaveras Materials, Inc. in the amount of $2,838,662.75.
BACKGROUND
The Department of Public Works Street Maintenance Division uses asphalt concrete materials for various street repair operations, such as major pavement reconstruction (overlay), pothole repairs, and localized asphalt patching. These materials are used throughout the year and are transported to various jobsites around the City. The execution of a requirements contract establishes a fir...
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