REPORT TO THE CITY COUNCIL
FROM: BRYON HORN, Chief Information Officer
Information Services Department
BY: DENNIS JONES, Systems & Applications Manager
Information Services Department]
SUBJECT
Title
Actions pertaining to software services with CentralSquare:
1. Approve the Third Amendment to Agreement with CentralSquare, authorizing the Chief Information Officer to renew the software hosting, maintenance, and support services with CentralSquare in the amount of $250,970.51 for 2025.
2. Authorize the Chief Information Officer to renew the agreement with CentralSquare for three optional one-year extensions provided the annual increase does not exceed 10% over the previous year.
Body
RECOMMENDATION
Staff recommends the City Council approve the Third Amendment to Agreement with CentralSquare and authorize the Chief Information Officer to renew annual software hosting, maintenance, and support services with CentralSquare, supporting the utility billing application to be renewed at an amount of $250,970.51 for the calendar year 2025. The City currently has a contract with CentralSquare with approval by Council not to exceed $234,551.88, therefore, the Information Services Department (ISD) is seeking Council approval for the increased amount. Additionally, we recommend the Chief Information Officer be given approval to renew the agreement with CentralSquare for three optional one-year extensions provided the annual increase does not exceed 10% over the previous year.
EXECUTIVE SUMMARY
The City of Fresno completed a 5-year term with CentralSquare which was previously approved by Council with a not to exceed amount of $225,000 per year through 2023. An extension was approved for calendar year 2024 not to exceed $234,551.88. The current contract allows renewals to continue annually, and, through annual support fee increases, the yearly amount for calendar year 2025 is now $250,970.51 which exceeds the previous Council approved amount of $234,551.88. We...
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