REPORT TO THE CITY COUNCIL
FROM: BRIAN BARR, Director
General Services Department
BY: MIGUEL RAMIREZ, Senior Management Analyst
General Services Department
SUBJECT
Title
Approve the award of a Purchase Contract to Swanson Fahrney Ford, of Selma, California, for the purchase of 10 Ford vehicles for various departments in the amount of $414,186 (Bid File 12600472)
Body
RECOMMENDATION
Staff recommends Council approve the award of a Purchase Contract to Swanson Fahrney Ford, of Selma, California, for the purchase of 10 Ford vehicles for various departments in the amount of $414,186.
EXECUTIVE SUMMARY
The Department of Public Utilities (DPU), Capital Projects Department (CPD), City Attorney's Office (CAO), and General Services Department (GSD) are requesting approval to purchase 10 Ford vehicles to expand or replace their respective fleets. To align the fiscal and operational needs of City departments, GSD developed an acquisition plan in FY2025 to ensure compliance with the California Air Resources Board (CARB) Advanced Clean Fleets (ACF) regulation. Due to the timing of this plan's finalization, the standard vehicle procurement process could not be completed before the close of the fiscal year. As a result, six of the 10 vehicles are FY2025 acquisitions and the remaining four vehicles are for FY2026.
One Ford electric E-Transit cargo van will be purchased for GSD to ensure ACF compliance under the Purchase pathway for calendar year 2025.
BACKGROUND
In an effort to save both time and resources, GSD has combined the light equipment needs from both FY2025 and FY2026 into one procurement. The strategy has yielded an agreement that is within budget and has saved administrative resources through multiple departments. DPU, CPD, CAO, and GSD will utilize this contract to purchase both replacement and additional vehicles to meet the needs of their operations.
Of the 10 total vehicles, DPU is requesting one vehicle, CPD is requesting six vehicles, CAO is...
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