REPORT TO THE CITY COUNCIL
FROM: BROCK D. BUCHE, PE, PLS, Director
Department of Public Utilities
BY: JESUS A. GONZALEZ, PE, Public Utilities Manager
Department of Public Utilities - Utilities Planning & Engineering
BETH G. FIELD, PE, Professional Engineer
Department of Public Utilities - Utilities Planning & Engineering
SUBJECT
Title
Reject the sole bid received for the Rebid Requirements Contract to Furnish & Install Polyethylene Water Service Replacements (Bid File 9629) (Citywide).
Body
RECOMMENDATION
Staff recommends that City Council reject the sole bid received for the Rebid Requirements Contract to Furnish & Install Polyethylene Water Service Replacements (Project).
EXECUTIVE SUMMARY
The Department of Public Utilities (DPU), Water Division, seeks to reject the sole bid received for requirements contract for the replacement of failing polyethylene water service lines (services) throughout the City. The sole bid received was significantly higher than the Engineer's Estimate. Therefore, staff recommends rejection of the sole bid received for the Project.
BACKGROUND
The DPU, Water Division, installs and maintains infrastructure which includes residential and commercial services ranging in size from 3/4-inch to 2-inch. The services have typically been constructed of various material types, including polyethylene. The polyethylene services, which were industry standards at the time of installation, have been failing due to substandard material issues. Water Division personnel have been replacing the failing polyethylene services on an as-needed basis.
The Project is a rebid of a Requirements Contract for Polyethylene Water Service Replacements (Bid File 9583). To establish a requirements contract for the Project, DPU solicited contractor services through the City's competitive bidding process. The process resulted in a sole bid submitted by West Valley Construction Company, Inc., in the amount of $11,791,725. Following an evaluation proce...
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