REPORT TO THE CITY COUNCIL
FROM: BRIAN BARR, Director
General Services Department
SANTINO DANISI, Finance Director/Controller
Finance Department
BY: MELISSA PERALES, Purchasing Manager
General Services Department, Purchasing Division
SUBJECT
Title
Approve an agreement with DataProse, LLC., in the not-to-exceed amount of $206,874.40 annually, plus annual CPI adjustments, for three years with three one-year optional extensions for the Finance Department's print and mail services for utilities, business tax, and animal license billings and authorize the City Controller/Finance Director to execute all related documents (Bid File 9641)
Body
RECOMMENDATION
Staff recommends Council approve an award to DataProse, LLC., (DataProse) in the not-to-exceed amount of $206,874.40 annually, plus annual CPI adjustments, for three years with three one-year optional extensions for the Finance Department's print and mail services for utilities, business tax, and animal license billings and authorize the City Controller/Finance Director to execute all related documents.
EXECUTIVE SUMMARY
The Finance Department's Business Tax Division and Utility Billing and Collection Division is responsible for customer service and various billings for utilities, business taxes, and animal licenses. For over 10 years, the Finance Department has been using an outside vendor for print and mail services for the timely billing to over 165,000 customers monthly. Through a formal Request for Proposal (RFP) process, the Finance Department recommends DataProse as the best value to the City.
On August 11, 2022, Council approved an award for print and mail services for the Finance Department with DataProse in the total amount $65,589.60 for three years plus three one-year optional extensions. Prior to the City executing a contract with the vendor, it was discovered that a calculation error occurred when determining the annual amount of the contract. Council's approval of this item will inc...
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