REPORT TO THE CITY COUNCIL
FROM: Bryon Horn, Director
Information Services Department
BY: Frank D. Vawter, Assistant Director
Information Services Department
SUBJECT
Title
Approve the First Amendment to Service Contract with Johnson Controls Fire Protection LP in the amount of $226,021 for the update of the City's access control system (ACS)
Body
RECOMMENDATION
Staff recommends Council approve the First Amendment to Service Contract with Johnson Controls Fire Protection LP (Johnson) in the amount of $226,021.00 for the update of the City's access control system (ACS) and allow the Information Services Department Director, or designee, to sign the amendment on behalf of the City.
EXECUTIVE SUMMARY
On January 13, 2022, the City Council approved the selection of Johnson Controls Fire Protection LP as the winning bidder for the replacement of the City's ACS, for a fixed amount of $612,200.00. During the course of the bidding and review processes, the scope of doors and buildings that the City wishes to put under access control has increased. So that ISD can accommodate the addition of the Animal Center facility and provide for unforeseen increases in the original project scope, ISD seeks the following:
* The addition of the Animal Center facility, at $164,821.00, as a fixed cost engagement.
* The creation of a project contingency, not to exceed 10% of the original contract amount of $612,200.00, for an amount of $61,200.00, to establish a procurement mechanism that will accommodate any unplanned increase in the scope of the original contract. ISD expects scope increases and funding to come from project requirements and departmental requests.
The total requested change is not to exceed $226,021.00 for a total contract amount of $838,221.00.
BACKGROUND
In 2021 ISD issued an RFP for a replacement of the City's aging access control system. Johnson was selected as best value and ISD entered into a contract with Johnson to begin the syste...
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