REPORT TO THE CITY COUNCIL
October 2, 2014
FROM: R. RENENA SMITH, Assistant City Manager
City Manager's Office
THROUGH: JANE SUMPTER, Budget Manager
Finance Department
BY: PEDRO RIVERA, Senior Budget Analyst
Finance Department
SUBJECT
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Approve a (3) three year requirements contract with the possibility of (2) two one-year extensions for Cost Allocation Plan (CAP) and Indirect Cost Rate Proposal (ICRP) services in the amount of $23,000 per year with MGT of America, Inc.
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RECOMMENDATION
Staff recommends that the City Council award a requirements contract for CAP and ICRP services in the amount of $23,000 per year for three years with the possibility of two one-year extensions and authorize the City Manager or his designee, in conjunction with the City Attorney, to finalize and execute the contract on behalf of the City.
EXECUTIVE SUMMARY
The Budget and Management Studies Division of the Finance Department initiated a request for proposal (RFP) for CAP and ICRP services. For the prior three years, the City has utilized the services of Maximus, Inc. for the preparation of the City's Cost Allocation Plan. For FY 2016, the City will pursue eligible federal reimbursement of indirect costs for federal programs and projects. Reimbursement of indirect costs will require the preparation and subsequent submission of both a central services CAP and programmatic/departmental ICRPs to the City's cognizant federal agency: the U.S. Department of Transportation - Federal Transit Administration (DOT-FTA). The increased demand for consultant services now merits a competitive bid and, as such, an RFP was issued. The City sent out 16 proposals and received one response. The submitted proposal was evaluated by a committee panel based on the criteria set forth in the RFP. The committee panel determined that the proposal met the criteria established in the RFP.
BACKGROUND
The purpose of a CAP is to accurately, fairly...
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