REPORT TO THE CITY COUNCIL
FROM: BRIAN BARR, Director
General Services Department
BY: MELISSA PERALES, Purchasing Manager
General Services Department, Purchasing Division
SUBJECT
Title
Reject the proposal received for a requirements contract for uniform and linen services (Bid File 9687) (Citywide)
Body
RECOMMENDATION
Staff recommends Council reject the sole proposal received for a citywide requirements contract for uniform and linen services.
EXECUTIVE SUMMARY
The General Services Department, Purchasing Division, conducted a competitive solicitation for uniform and linen services. The Request for Proposals (RFP) was publicly advertised on July 12, 2024, and proposals were due September 3, 2024. Despite extensive outreach, Purchasing received only one proposal, submitted by Mission Linen Supply.
Following a thorough evaluation, the selection committee determined that while the proposer demonstrated industry experience and service capabilities, the proposed pricing would result in a significant increase in costs for affected departments and City employees. The proposal is approximately 79% higher than the City's current contracted rates. Given the lack of competition and financial impact, the committee recommended rejecting the sole proposal.
BACKGROUND
The General Services Department, Purchasing Division is responsible for administering the citywide agreement for uniform and linen services. As part of this requirements contract, the City provides uniforms to its employees using a cost-sharing model as per the citywide uniform program as outlined in Administrative Order 3-6. The RFP sought proposals for a two-year contract with four (4) optional one-year extensions.
The RFP was publicly advertised on Planet Bids on July 12, 2024, notifying 497 potential proposers, 21 of which downloaded the RFP documents. Only one proposal from Mission Linen Supply was received by the September 3, 2024 deadline.
To ensure a fair and thorough evaluation, a selectio...
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