REPORT TO THE CITY COUNCIL
July 17, 2014
FROM: R. RENENA SMITH, Assistant City Manager
City Manager's Office
THROUGH: JANE SUMPTER, Budget Manager
Finance Department
BY: HENRY J. FIERRO, Principal Budget Analyst
Finance Department
SUBJECT
Title
Enter into a contract for budget software and services in the amount of $488,143 for an initial one (1) year set up of software and an ongoing maintenance agreement with Sherpa Government Solutions LLC of Denver, Colorado - Finance Department
Body
RECOMMENDATION
Staff recommends that the City Council award a requirements contract for the acquisition of budget software in the amount of $488,143 for a one (1) year initial set-up with an ongoing maintenance service agreement and authorizes the City Manager or his designee to sign the contract on behalf of the City.
EXECUTIVE SUMMARY
The Budget and Management Studies Division of the Finance Department initiated a request for proposal (RFP) for the acquisition of new budget development and preparation software in order to replace the City's current system (BRASS). The need for replacing BRASS is due to its inability to function properly with the processing architecture of Microsoft's Windows 7 and above. This issue has established BRASS as an obsolete and unreliable tool to complete the City's complex budget process with critical deadlines. Four proposals were received and evaluated and Sherpa Government Solutions LLC was chosen as the most responsive and responsible bidder.
BACKGROUND
The need to replace the City's BRASS system is due to its inability to function with the processing architecture of Microsoft's Windows 7 and above. The proprietor of BRASS offers web-based software as a means to address the BRASS issue with Windows 7 and submitted a proposal for this RFP. Therefore, BRASS enhancements are not made available to continue connectivity with supporting applications that incorporate technology advancements...
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