REPORT TO THE CITY COUNCIL
February 5, 2015
FROM: SCOTT L. MOZIER, PE, Director
Public Works Department
BY: ROBERT N. ANDERSEN, PE, Assistant Director
Public Works Department, Capital Management Division
SUBJECT
Title
***RESOLUTION - 33rd Amendment to the Annual Appropriation Resolution (AAR) No. 2014-95 appropriating $21,750,000 for previously approved capital and operating projects in FY 2015 (Requires 5 affirmative votes) (Citywide)
Body
RECOMMENDATION
Staff recommends that the City Council adopt the 33rd Amendment to the Annual Appropriation Resolution No. 2014-95, to appropriate $21,750,000 for previously approved capital and operating projects in FY 2015.
EXECUTIVE SUMMARY
Staff recommends the Council adopt a resolution approving the rebudget of various funding for operating programs and previously approved capital projects so that appropriations in FY 2015 are sufficient to cover anticipated expenditures. The recommended resolution will appropriate $21,750,000 in funding to the FY 2015 fiscal year.
BACKGROUND
Annually the Department reviews its operating program and capital project appropriations and recommends adjustments to complete anticipated construction during the year. This review ensures that adequate appropriations are in place to complete the programs and projects given the most recent information. Typically, this mid-year adjustment results in a $10 million to $15 million capital rebudget in the Public Works Department. This fiscal year, the rebudget is over $21 million due to some large high priority projects such as Veterans Boulevard and High Speed Rail permit services and includes one project in the Convention Center Department that Public Works is providing project management services for.
Based on a review of operating and capital project budgets, a number of budgets require adjustment to meet the planned expenditures for the fiscal year. Some highlights of the rebudget are:
· The Operating Budget will be increased $219,600 in order to utilize the carryover revenue from FY 2014 activities in FY 2015 to deliver service to the community.
· Appropriations for Street and Bridge Projects are proposed to be adjusted by $13 million principally due to Veterans Boulevard which represents $9.9 million of the total.
· Traffic Signal projects related to the Intelligent Transportation Program (ITS) for traffic synchronization represent adjustments of just under $2.3 million of the total $2.7 million proposed.
· Developer reimbursements for infrastructure constructed by the developers on behalf of the City total $1 million. The reimbursements include $300,000 for regional street reimbursements and $62,000 for Copper River interior collector street reimbursements.
· Appropriations totaling $1.8 million are being carried over from FY 2015 for High Speed Rail Development Services. These dollars consist of fee payments for service from the Authority's design-build contractor for City infrastructure plan reviews and construction permitting. The project has progressed more slowly than was previously anticipated during FY 2015 budget development, now necessitating the carryover of these appropriations.
· The Miscellaneous Projects listing includes $739,500 for the City Hall Generator Replacement project which was delayed from FY 2015 to FY 2016.
The recommended Resolution would amend the appropriations within the identified operating programs and capital projects to allow for the completion of work this fiscal year. To meet the projected funding requirements, $21,750,000 in funding must be appropriated. The proposed adjustments are summarized in the table attached. Detailed adjustments are in the Amendment to the Annual Appropriation Resolution attached.
ENVIRONMENTAL FINDINGS
By the definition provided in the California Environmental Quality Act Guidelines Section 15378 this item does not qualify and is therefore exempt from the California Environmental Quality Act requirements.
LOCAL PREFERENCE
Local preference does not apply to the projects included in this report as this is a rebudget item only. Local preference (if applicable) will be considered at the time of contract award.
FISCAL IMPACT
There is no new net impact to the General Fund. All proposed costs will be paid for from new and existing revenue sources. See attached Resolution for specific funds and associated costs.
Attachments: Capital Projects Project Type Summary
Capital Projects Detail List
33rd Amendment to the Annual Appropriation Resolution No. 2014-95