REPORT TO THE CITY COUNCIL
November 19, 2015
FROM: SCOTT L. MOZIER, PE, Director
Public Works Department
BY: ROBERT N. ANDERSEN, PE, Assistant Director
Public Works Department, Capital Management Division
SUBJECT
Title
***RESOLUTION - 21st amendment to the Annual Appropriation Resolution (AAR) No. 2015-104 to appropriate $5,081,900 for operating programs and previously approved capital improvement projects in the Public Works Department (Citywide) (Requires 5 affirmative votes)
Body
RECOMMENDATIONS
Staff recommends that the City Council adopt the 21st Amendment to the Annual Appropriation Resolution No. 2015-104, to appropriate $5,081,900 for operating programs and previously approved capital improvement projects in the Public Works Department.
EXECUTIVE SUMMARY
Staff recommends the Council adopt a resolution approving the rebudget of various funding for operating programs and previously approved capital projects so that appropriations in FY 2016 are sufficient to cover anticipated expenditures. The recommended resolution will appropriate $5,081,900 in funding to the current fiscal budget year.
BACKGROUND
Annually, the Department reviews its operating program and capital project appropriations and recommends adjustments to complete anticipated construction during the year. This review ensures that adequate appropriations are in place to complete the programs and projects given the most recent information.
Based on a review of operating and capital improvement project budgets, a number of budgets require adjustment to meet the planned expenditures for the fiscal year. Some highlights of the rebudget are:
• The Operating Budget will be increased $1,086,500 in order to utilize the carryover revenue from FY 2015 activities in FY 2016 to deliver service to the community. The carryover is primarily composed of Facilities projects being completed in FY 2016 and Community Sanitation funds for Fleet Maintenance expenses in the Street Sweeping program.
• Appropriations for Street and Bridge Projects are proposed to be adjusted by $1.4 million principally due to carryover for Fulton Mall Reconstruction engineering which represents $500,000, $308,300 for the construction phase of the Herndon Ave Westbound right turn pocket of Blackstone Avenue, and developer reimbursement of $264,800 in Measure “C” Transit Oriented Development Program (TOD).
• Traffic Signal projects appropriations represent the carryover of contract construction amounts for Palm and McKinley; and Blackstone and Fedora. In addition, the rebudget includes $381,200 in carryover construction engineering appropriations for Traffic Synchronization projects currently under construction.
• The Bicycle and Trail Projects are proposed to be adjusted by $924,500. This adjustment represents carryover construction contract amounts for the Sugar Pine Trail Park and Ride, Eaton Trail Resurfacing and Copper Trail from Friant to Chestnut.
• Appropriations for Community Facilities District improvements and Miscellaneous projects are proposed to be increased by $324,700. This adjustment will enable the contract construction award for Sommerville Drive Landscape Rehabilitation in Tract No. 4759 of Community Facilities District (CFD) 2.
The recommended Resolution would amend the appropriations within the identified operating programs and capital projects to allow for the completion of work this fiscal year. To meet the projected funding requirements, $5,081,900 in funding must be appropriated. The proposed adjustments are summarized in the table attached. Detailed adjustments are in the Amendment to the Annual Appropriation Resolution attached.
ENVIRONMENTAL FINDINGS
By the definition provided in the California Environmental Quality Act Guidelines Section 15378 this item does not qualify and is therefore exempt from the California Environmental Quality Act requirements.
LOCAL PREFERENCE
Local preference does not apply to the projects included in this report as this is a rebudget item only. Local preference (if applicable) will be considered at the time of contract award.
FISCAL IMPACT
There is no new net impact to the General Fund. All proposed costs will be paid for from new and existing revenue sources. See attached Resolution for specific funds and associated costs.
Attachments:
Capital Projects Project Type Summary
Capital Projects Detail List
21st Amendment to the Annual Appropriation Resolution No. 2015-104